Administrative Assistant at North East Regional Initiative (NERI)

Position Summary:

The Administrative Assistant provides support to various departments and performs a broad range of administrative, clerical and secretarial duties. This position will be based at the head office located in Abuja. Limited travel may be required.

Reporting & Supervision:

The Administrative Assistant reports to the Office Manager.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

• To handle general inquiries and requests for information and materials via email, mail and/or phone.
• Serve as main office point of contact/front desk by greeting, receiving and directing office visitors, receiving in-coming calls, divert in-coming calls to appropriate departments, keep records of out-going call logs
• Assist with ordering supplies and inventory management, as needed.
• Assist staff with mailing projects.
• Assist departments with scanning and photocopying of official documents.
• Maintain employee telephone lists and floor map.
• Provide assistance with inventory management and trip expenses as needed.
• Supervise the office cleaner to ensure tidy facilities and environment.
• Perform other duties, as assigned.

Qualifications:

• Minimum of an OND in business administration, or related field is desired.
• Two years’ work experience in an office environment is required.
• Multi-tasking with positive attitude is required.
• Good communication and interpersonal skills are required.
• Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
• Experience in organizing and filing information is required.
• Attention to detail and ability to follow up on tasks to completion.
• Excellent record keeping and documentation skills are required.
• Flexibility and ability to work in busy environment.
• Experience of working in a conflict environment is a plus.
• Written and spoken fluency in English is required.
• Fluency in one or more of the local state languages in the North Eastern part of Nigeria