Administative/Finance Officer at Dahfex Global Solutions (DGS)

Job Description
Finance:

• Maintain existing financial systems including petty cash, expenses,income & expenditure records, process all payments through Cashflow and monthlybank reconciliation.
• Work with the Development Manager to improve existing systems to reflect biggerstaff team.
• Provide Management Committee with full monthly financial report
• Assist in the preparation of annual accounts
• Assist with project financial related work as required

Office Management:

• Overall day to day office management
• First point of contact for DGS including answering telephone, screen and direct calls, take and relay messages, deal with queries and provide information about DGS for the public
• Organise, maintain and tidy the office area and equipment
• Be proactive in finding more efficient ways of working through use of new tools or procedures
• Ensure knowledge of staff movements in and out of project maintaining a diarysystem for all staff either manually or electronically
• General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
• Organise meetings for the staff team and also the Management Committee
• Help to support occasional project volunteers
• Ensure data is backed up
• Assist with project related administrative work as required

Skills Essential

• Strong administration & financial background
• Excellent understanding of using Microsoft. Excellent experience of Excel
• Experienced in customer service
• Ability to multi-task and Understanding of project aims
• Experience of Cash flow
• Problem solving

Experience Required

• Previous experience of 1-2 years working in an administrative and support role, including
• experience of setting up and managing administrative systems
• Confident at managing people and working with a wide range of people including Client, artiste and representatives of other organisation
• Ideally from an administration background with the desire to progress and take on an increased responsibility
• Excellent interpersonal and written communication skills
• Experience in book-keeping

Personal Attributes
We like working with people who can demonstrate that they are:

• A self starter
• A proactive thinker and perceptive individual
• Sociable, and enjoy meeting new people and helping others out.
• Can demonstrate attention to detail, initiative and reliability
• Enjoy organising, planning and delivering work
• Enthusiastic and engaging
• Able to present well and act professionally