Office and Logistic Assistant at Plan International

Purpose

• To provide support to sound office and logistics management for all project activities in line with policies of Plan International, donor and Nigeria including its laws.

Duties and Responsibilities

• Maintain general office system including filing including following up on timely timesheet submission; sending. receiving and distributing documents and photocopying/Scanning.
• Coordinate and prepare mailing, including production, photocopy, assembling, posting and courier shipping.
• Assist in the distribution of checks to vendors.
• Ensure the office is properly clean and well maintained
• Work with the driver to ensure all vehicle documentations are in order, including but not limited to maintenance and fueling
• Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained.
• Support program activities in the field where necessary.
• Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
• Implement the travel plans for all visiting staff/consultants personnel's.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff work effectively without any disruptions.
• Maintain good professional relationship with relevant vendors.
• Perform additional and miscellaneous job related duties for the office as assigned.

Qualifications and Experience

• A minimum of OND in Business Administration/Finance or related courses.
• At least a minimum of 2 years practical work experience in an Administrative capacity, with one year in a donor funded project an added advantage.
• Young Candidate less than 25 years will he preferred for this position.