Personal Assistant at Fosad Consulting

We are a business support services firm with offerings in Human Resource Management, Immigration and Real Estate Consulting. We have been assigned by a client of ours, a key player in the Insurance sector to bring on board an experienced professional to take on the role of Personal Assistant. 

Abilities

• Strong support and managerial capability
• Outstanding written and oral communication skills
• Ability to prioritize and deliver even when under pressure
• Demonstrated ability to handle issues with tact and discretion
• Outstanding organizational ability
• Integrity/Commitment to set goal
• Courteous, pleasant  and very personable
• Ability to think aptly and outside the box

Person Specification.

• -Must have between 5 -10  years experience in the same capacity
• -Must be between 30 - 40 years old
• -Dynamic and Energetic
• -Flexible and outspoken
• -Professional Savvy

Responsibilities

• Maintain a database of the MD’s contacts (phone, fax numbers, e-mail, addresses etc).
• Attending to routine correspondence (Inward and Outward) as well as follow up on them.
• Co-coordinating arrangements for meetings/minutes/circularization and follow up on pending issues.
• Tactfully attending to customers’ requests/queries and where necessary, escalating them to the responsible officer(s) in the absence of the MD.
• Dairy management and follow up for the MD.
• Make presentations and anchor meetings on the MD's behalf
• Attending to top clientele/customers in the absence of, or as directed by the .
• Arranging travel, visas and accommodation and, sometimes, travelling with the MD tomeetings or to provide general assistance.
• Process monthly expense reports with supporting documents.
• Responsible for stationery acquisition including periodicals and subscriptions.
• Maintaining and enhancing the working environment of the Executive office.
• Carrying out routine administrative duties like photocopying, filing etc.
• Performs any other task that assure overall efficiency and effectiveness of the Executive office

Note:All applications are expected to bear the applicants's recent passport photograph