Executive Assistant at DO.II Designs Limited

JOB SUMMARY:

Performs a wide variety of detailed administrative and executive assistant support of daily operational functions to the CEO, assisting her with responsibilities to the management team, team members and clients

-Organise and maintain diaries, screen phone calls, enquiries & requests
-Devise and maintain office systems, to include data management and filing
-Take, transcribe and produce minute meeting
-Responsible for keeping all corporate documents for the CEO
-Coordinate calendars, schedule meetings& ensure notice goes out to all attendees.
-Manage emails correspondence, tracking important reports from management team to the CEO
-Provide administrative support of daily business operational functions
-Plan and organize personal and confidential tasks
-Coordinate and assist all levels of staff
-Streamline processes for improved efficiency

Person description, Skills& Abilities

• 3 years of administrative experience in a corporate setting
• Meticulous attention to details
• Ability to handle multiple tasks simultaneously and prioritise work assignments
• Outstanding problem solving skills
• Superb organisational and communication skills
• Critical thinking skills and the ability to make independent decisions & exercise good judgement
• Eager to take initiative and assist wherever needed
• Advanced proficiency with Microsoft office suite, especially outlook
• Flexible with time and able to work  with shifting times

Qualifications

-A good university degree, foreign qualification and work experience will be an advantage