Office Manager - National Crime Agency CSSF Joint Border Task Force at British High Commission

Vacancy Notice No.: 01/16 LOS
Location: Lagos
Grade: B3
Position type: 1 Year Fixed Term Contract

Job Summary

• Due to the nature of the role it is necessary that any applicant be security cleared to confidential status, or demonstrate that they can easily obtain such clearance.
• Clearance is most easily obtained by UK nationals with at least 3 years residence in the past 10 years in the UK, USA, Australia, Canada or New Zealand.
• Nationals of the latter four countries may also be able to get clearance. Candidates must have a traceable history over the last 5 years.

Main Purpose of Job

• The main function of this post is to act as the Office Manager, providing administrative support to the National Crime Agency-led CSSF Joint Border Task Force (JBTF) project team, based in the British Deputy High Commission in Lagos. This is a multi-agency team consisting of officers from the NCA, UK Border Force, RALON and local engaged staff.
• The successful candidate will demonstrate the ability to work effectively within a team.

Key Responsibilities

• Maintain and update accurate financial records in support of the management of a multi million pound annual budget;
• Provide administrative support to the JBTF Project Team;
• Complete other corporate records in a timely and accurate manner;
• Handle intelligence in accordance with NCA policies and operating procedures
• Manage staff - A2 Project Support Assistant

Roles and responsibilities

• Develop a thorough understanding of FCO and NCA budget management and procurement processes;
• Maintain and update accurate financial records in support of FCO and NCA budget management and procurement processes.
• Co-ordinate and deliver effective administrative support to the JBTF Project Team. This may include booking flights and accommodation and providing to logistical support to training events, workshops and conferences.
• Maintain accurate records in relation to incoming and outgoing intelligence reports including quality assurance to ensure compliance with NCA policies and operating procedures.
• Liaison with other NCA offices, law enforcement partners and private industry in person and in writing, collating information and preparing reports
• Maintain and update CSSF Project Asset Register (including management of vehicle fleet).
• Timely completion of own performance records as well as that of those managed.
• Performing ad hoc duties identified as commensurate to the role.

Other skills / Experience / Qualifications

Essential on arrival:

• Excellent oral and written communication skills.
• Good working knowledge of MS Outlook, Word and Excel.
• Excellent organisational skills and ability to prioritise workload effectively.
• Able to obtain UK security clearance

Desirable:

• Understanding of FCO procurement and financial processes.

Key Competences required:

• Competence 1:Making Effective Decisions
• Competence 2:Delivering a Quality Service
• Competence 3: Delivering at Pace
• Competence 4: Collaborating and Partnering

Language requirements:

• Language: English
• Level of language required: Fluent written and spoken