Program Associate at Management Sciences For Health - MSH

Grade  E              Job ID    13-6784
Project/Program              Nigeria/CUBS                
Application Due Date     2013-08-16
 
Overall Responsibilities
The objective of the Program Associate position is lead the coordination of project work in consultation with the Chief of Party and Advisors. This position will also link logistics with the technical program work with support from the Project Advisors and the Directors.

Specific Responsibilities
 
Lead Coordination
 
1.            In collaboration with the Chief of Party and Advisors, take overall responsibility for coordinating the CUBS calendar. Update and share an electronic calendar weekly as activities are scheduled or modified.
2.            Actively solicit and file appropriately electronic copies of all activity reports from all project staff.
3.            Match project implementation with the work plan every week and flag areas of action.
4.            Compile and edit quarterly, semi-annual and annual reports for timely review by the Directors and submission to USAID.
5.            Manage the consultants recruitment process – compile a database of consultants, develop quarterly plans for consultant needs, obtain SOW from technical staff, contact and communications with consultants, arrange orienting/briefs/training them, assist with retirement and payment)
6.            Travel to various activities in and outside of Abuja and provide support when required.
7.            Conduct and/or support any special projects or other duties as assigned by supervisor.
 
Lead Logistics
 
•             Take responsibility for organization of the office, manage the project reception area and guests
•             Collaborate with Fin/Ops to prepare logistics and finances for CUBS Abuja activities
•             In liaison with the Travel/Logistics Coordinator, coordinate international and domestic travel for staff and consultants – transport and hotel arrangements.
•             Maintain system for efficient communications with the project field offices, implementing State governments and Abuja partners (database of our partners/clients, telephone, cell phone, emails, physical add etc)
 
Qualifications
Basic degree in any field with at least 2 years experience working in a dynamic Civil Society Organization. S/he will have strong office and organizational skills with competence to set priorities and multi-task in a time-sensitive environment. The candidate must be highly creative, witty and able to undertake complex tasks with minimal support. Writing and communication skills will be an added advantage. Team skills and comfort with computer word processing, spreadsheets and presentation software are a must. Agility working with electronic calendars (outlook or Google or other) and file management on networked system are an added advantage. Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
 
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