Administrative Officer (Intern) at Joint Initiative for Development (JID)

Purpose of the Position

• The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet JID’s requirements and support its operations.

Scope:

• The Administration Officer reports to the Executive Director of the company and is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations.

Responsibilities

• Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner
• Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
• Administer employee files and records in order to ensure accurate payment of benefits and allowances
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to analyse and solve problems.
• Ability to plan, develop, and coordinate multiple projects.
• Skill in organizing resources and establishing priorities
• Effective verbal and written communication skills
• Perform other related duties as required

Personal Attributes:

• Good attention to detail
• Ability to stay calm under pressure
• Organisational skills
• Good at juggling tasks and prioritising
• A great team player
• A desire to show initiative
• High proficiency in computer and internet use including Microsoft Office.

Qualifications / Required Education

• B.Sc. In any related field
• Desired Experience: minimum 1 year