Executive Assistant at Walcoss Consulting

Job Description

• Act as the C.EO's first point of contact with people from both inside and outside the organization.

Tasks include:

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the C.E.O;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research;
• Responsibility for accounts and budgets;
• Taking on some of the manager's responsibilities and working more closely with management;
• Deputizing for the C.E.O, making decisions and delegating work to others in the manager's absence;
• Being involved in decision-making processes.

Requirements

• The ideal candidate(s) will have good communication, and 3-5 years’ working experience in relevant to the position applied for, also with a good first Degree.