Admin Assistant at Origin Group

Job Description

• Administrative assistant performs clerical duties and provides support to other staff /operations, so as to ensure effective & efficient operations.

Main Responsibilities

• Greet and receive visitors; answers phones & respond to queries/request
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence
• Maintains supplies inventory by checking stock to determine inventory level; anticipate needed supplies; placing and expediting orders for supplies & verifying receipt of supplies
• Schedule and coordinate meetings, appointments and make proper arrangements for schedule meetings
• Take minutes of meetings and circulate to all staff
• Ensures optimal operation of equipment by completing preventive maintenance requirements; calling for repairs & maintaining equipment inventories
• Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinate the maintenance of office space
• Performs other tasks as assigned.

Requirements

• Minimum of B.Sc./HND degree in a related field
• Min of 3 years relevant work experience
• Ability to juggle multiple projects with superb accuracy
• Excellent attention to details
• Exceptional customer service skills
• Good verbal and written communication skills
• Problem solving & analytical skills
• Energetic & resourceful
• Proficiency in MS Office suite
• Must be highly skilled in dealing with financial and numeric data.