Facilities Officer at RusselSmith Group

Job Reference Code: FAS-003
Location: Nigeria
Job Type: Contract

Essential Duties and Responsibilities 

• Facilities Project Management. Ensures the effective relocation of staff and space management process.
• Maintaining office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
• Initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
• Maintenance of staff house/kitchen; making sure appropriate items are in the staff house and kitchen.
• Installs, moves, repairs, and removes equipment and utilities within the building.
• Supervises the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
• Management of company fleet; car maintenance analysis and Driver’s rotation sheet
• Overall responsibility for the supervision of all company domestic staff, oversee cleaning and maintenance of the office facility; parking program etc.
• Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities. Gets approved vendors from QA/QC Coordinator for all purchases.
• Responsible for property survey and Facilities inspection; Facilities Inventories, Documentation and Records.
• Coordinate the supply and distribution of utilities, diesel, water; repairs and maintenance of company staff house & head office.
• Provide administrative assistance to company management and other officers as required.
• Part of Facilities & Services Department team
• Performs other duties or projects as required or as assigned.

Qualifications and Experience

• A good university first degree or journeyman experience is required.
• A minimum of 0-2 years experience

Skills/Qualifications Required:

• At least 3 years of related work experience. Previous experience in purchasing is an added advantage
• Good communication skills and the ability to work well with people are essential.
• Good reasoning ability is important.
• Good team spirit and project management skills
• Good administrative and organizational skills
• Good problem solving skills and initiative
• Good relational and customer service skills
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility and flexibility
• Proficient in the use of Microsoft Office Tools
• Quality control - the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety and security - the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:

• Regular use of the telephone and e-mail for communication is essential.
• Sitting for extended periods is common.
• Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
• No heavy lifting is expected.
• Exertion of up to 10 lbs. of force occasionally may be required.
• Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

• The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator