Confidential Secretary at Resource Intermediaries Limited

Location : Lekki, Lagos State, Nigeria

Job Description :

• Must have minimum 2-3 years experience in similar job
• Handle all confidential correspondence for the CEO
• Must be mobile; free to travel
• Must be computer literate
• Age between 25-30

PERSONAL PROFILE

• Extensive experience in the administrative roles with different organizations,
• Highly skilled in providing routine and complex administrative support services
• Proven ability to gather data, compile information, maintain records and calendar, meeting   requests and travel arrangements
• Effective skills in scheduling appointments
• In depth knowledge of managing databases
• Proficient in liaising with clients
• Hands on experience in answering phones and greeting walk-in customers

Duties

• Provide secretarial support to the Managing Director
• Maintain record of filing procedures and inventories
  Manage special events calendar for all departments
  Maintain service contracts for office equipment
• Prepare requests for expenditures and order supplies as needed
  Schedule and coordinate meetings and events
• Provide secretarial support to the Managing Director
• Supervising junior staffs’. e.g. Office Assistant, securities, Gardeners, cleaners
• Compute overtime of junior staff with excel and send to accounts dept.
• Prepare quotations, invoices, waybills etc for customers
• Processing Form M for importation of engineering materials
• Draft official letters, internal memos and take dictations from the MD
• Handles incoming & outgoing mails, sort and distribute to various departments
• Prepare agenda and notice of staff Meetings
• Handles MD personal bank transactions & club subscription
• Perform any other duty that may be assigning to me by the MD from time to time.