Operations Assistant, ICA at African Development Bank - AfDB

To provide supportive administrative and operational services to the ICA Unit in the NEPAD, Regional Integration and Trade Department. To assist all the staff in the unit in the preparation and monitoring of all administrative and operational work related to the budget, consultants’ contracts, and organization of events, data management and documentation services.  The Operations Assistant will be supervised by the Coordinator of ICA.

The level of responsibility associated with the position requires the Operations Assistant to work independently, and with a high degree of diplomacy and sensitivity for confidential issues. The main duties and responsibilities of the Operations Assistant are listed here below:

• Assists with the preparation of annual working calendar and quarterly mission programme;
• Maintains and monitors consultants' shortlists, letter of invitation, contracts, correspondence letters, performance   evaluations, summary data sheets, invoices and payment records;
• Manage the Accounting records of the ICA Special Fund
• Set up Forms and systems for the efficient operation of the Division’s activities;
• Arrange travel and related logistics for staff travel and missions.
• Work with the Task Managers and the Coordinator to prepare annual work program and budget
• Manage consultancy recruitment and payment processes
• Prepare missions and travel arrangements for the Coordinator, Task Managers and consultants;
• Prepare and coordinate all ICA members meeting and other meetings/seminars or events as recommended by the Management;
• Handle any other task as assigned by the Coordinator.

Including desirable skills, knowledge and experience

• At least a Bachelor’s degree or BTS in Economics, Finance, Business Administration, or other related field;
• At least five (5)  years of  progressively responsible operational and administrative experience, preferably with AFDB
• Should be well versed with AfDB System of management of payments (SAP etc.)
• Strong client orientation with commitment to results on the ground and operational experience;
• Excellent interpersonal and communication skills and demonstrated ability to communicate ideas effectively;
• Excellent computer skills: Word, Excel, PowerPoint, etc.;
• Excellent verbal and written communication skills in English and/or French. A good working knowledge of the other language would be an added advantage.