Executive Assistant at Alexander Nelson

Job description

•     Coordinate the calendar, travel, meetings, and schedule arrangements for the Managing Director.
•     To coordinate operations of the Managing Director’s office including, reception, document preparation, control of internal communications, filing and general office maintenance.
•     Coordinate meetings as required, including, preparing agenda, circulating papers and taking minutes.
•     Write and distribute press releases and managing corporate media relations
•     Assist with the planning and coordination of company events and trade shows.
•     Manage the day-to-day schedule/ activities of the Managing Director’s office.
•     Arrange & maintain records and confidential files
•     Coordinate diaries, prioritizing and resolving conflicting diary appointments.
•     Answer and filter telephone calls.
•     Assist with the development/production of communication materials and presentations
•     Maintain social media platforms such as the company’s website and Linked-in pages.
•     Attend events and meetings on behalf of senior executives where required.
•     Staying current with local and other relevant news and prioritizing news items for review of the senior executives.
•     Any other such duties and responsibilities as may be assigned by any of JCD’s senior executives which shall not be considered inconsistent with a position of this nature.

Desired Skills and Experience

•     Excellent administrative skills at senior management level
•     Minimum of 5 year post qualification experience in construction industry will be  preferable
•     Excellent attention to detail and organizational skills
•     Highly motivated and dynamic Executive Assistant
•     Ability to meet deadlines and work under pressure
•     Accuracy and attention to detail.
•     Good interpersonal skills.
•     Respect for confidential information.
•     Proficient in the use of Microsoft packages  such as Microsoft Word, Excel, PowerPoint, Outlook
•     Relevant professional qualification will be an advantage.
•     Self-motivated individual
•     Team player with a flexible and reliable attitude
•     Excellent written and oral communication skills