Administrative Officer at Michael Stevens Consulting

Main Duties
Responsible for the day-to-day general administration of the organisation, assisting the Chief Executive and supporting the staff team.

Principal Tasks & Responsibilities

Administration:

• Act as the main point of contact for visitors and callers, including reception duties.
• Provide general administrative support to the Chief Executive and staff team.
• Provide support for the arts programme/projects including assisting with administration of project work where appropriate and when agreed.

Undertake general administrative duties including:

• General word processing.
• Filing, copying and faxing.
• Collation and distribution of minutes, reports and other documents.
• Dealing with incoming and outgoing mail and general emails.
• Ordering of equipment, materials and office supplies.
• Minute taking for Board, team meetings and other meetings as required.
• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
• Administer the petty cash system and ensure appropriate record keeping.
• Prepare contracts for suppliers as advised.
• Assist in matters relating to marketing and publicity for the Company.
• Arrange meetings relating to the core operation of the Company.
• Arrange hospitality, purchase supplies to ensure the smooth running of the organization on a day to day and as required basis.
• Maintain the central filing system, general database and archive.
• Provide administrative support for matters relating to the premises and operations
• including security, alarms, opening, insurance and transport.

Other Duties:

• Work alongside other staff to contribute to the development of the organisation as a whole.
• Ensure policies and best practice are adhered to, including health and safety, equal opportunities and customer care, at all times.

Line Management:

• Management and supervision of subordinate staff as agreed.

Miscellaneous:

• Undertake such other duties and responsibilities of an equivalent nature as from time to time may be required, in consultation with the Chief Executive.
• Work and attend evening and weekend events and meetings as related to the duties of the post as agreed with the Chief Executive.