Accounts Coordinator at RusselSmith Group

Job Description

• Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
• Reconcile operational project cost after payment crediting entry to insure all job cost entries have a proper cost code number and have been entered correctly.
• Maintain master vendor list verifying new vendors are properly authorized.
• Maintain the insurance payment database. Track company's licenses and insurance to insure both remain current.
• Identify expenditures where an invoice has not been submitted for processing.
• Coordinate the processing of cash advances, retirement and reimbursements. Audit expense reimbursements and retirements
• Reconcile credit card statements and open payables after each check run
• Maintenance of accounting records files for accounts payable vouchers and deposits worksheets, including archiving of records.
• Prepare an annual account analysis and payment of taxes
• Backup function for daily bank deposits and other functions as needed.
• Facilitate completion of financial objectives established by the CFO, Finance Controller and the Finance Manager.
• Provide support as needed to CFO and Financial Controller.
• Perform other duties and or ad-hoc tasks as requested or assigned.

Job Qualifications

• A good first degree in Accounts.
• Atleast 4years of related accounting experience.
• Professional certification- ACCA, CFA, ACA is desirable.
• Good communication and presentation skills.
• Good team spirit and project management skills.
• Good administrative, relational and problem solving skills.
• Strong quantitative skills such as statistics and data analysis skills.
• Good reasoning skills; multi-tasking skills and organizational skills.
• Exhibits initiative, responsibility and flexibility.
• Good supervisory skills.
• Proficient in the use of Microsoft Office Tools. Strong analytical and data analysis skills.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services.