Logistics Assistant at Management Sciences For Health - MSH

Overall Responsibilities
The Logistics Assistant is responsible for ensuring the smooth operations of logistic provided by the Country Office Management Unit (COMU) by providing clerical support. She or he works with both the Transport and Logistics Officer and the Operations Manager to make hotel and airline arrangements, provide assistance to staff in need of visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles and provide assistance to assure shipments to the projects clear customs in a timely manner.

Specific Responsibilities

•     Arrange hotel for TDY staff coming to assist Nigeria teams.
•     Arrange hotel for Nigerian staff, participants, consultants who are coming to Abuja for assignments.
•      Assist staff in obtaining visas for international travel.
•     Assist in making international and local travel arrangements.
•     Arrange for telephones and internet modems for TDY and new staff, as the case may be.
•     Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS.
•     Assist in organizing  for the dispatch  of goods  and equipment  whenever  required and ensure  that  packing  list,  waybills  and  export  documentations   where  necessary  are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
•     Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly.
•     Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day.
•     Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
•     Other tasks as requested by supervisor.

Qualifications

•     Bachelor's Degree and/or equivalent relevant experience.
•     Verbal and written language skills in English required.
•     Ability to work independently and take initiative.
•     Ability to learn complex program procedures.
•     Demonstrated competence to assess priorities and manage a variety of activities in a time­sensitive environment and meet deadlines with attention to detail and quality.
•     Strong office and organizational skills.
•     Demonstrated ability to work as an effective team member in a complex and fast paced environment.
•     Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
•     Demonstrated ability in computer skills for word processing, spreadsheets, and presentations (Microsoft Office applications preferred).
•     3-5 years of working experience in this field