Governance Officer at Oando

Responsibilities:

• Act as the responsible relationship manager for all corporate secretariat & compliance matters for at least one designated business entity/unit and at least one jurisdiction of the Group’s operation.
• Be responsible for the processes of policy development, improvement, management & provision of guidance to employees, managers and other verticals on the application of company policy in all situations.
• Be responsible for all Corporate Secretarial & Compliance aspects of corporate transactions & other special projects such as acquisitions, corporate restructuring or other strategic transactions of the Group.
• Implement the Group’s document and records management procedures in managing statutory and legal requirements, and processing of all company statutory records and administer the Blueprint Corporate Database.
• As part of financial management function, provide input to budget preparation and monitoring in alignment with financial targets of the unit.
• Work on other special projects as may be assigned by the CCO & CS from time to time.
In addition each Officer is required to hold primary responsibility for at least two of the following sub-items below at any point in time:
• Execute/Project Manage all Governance Office Projects and special engagements initiated by the Board/Committees within the Unit or in conjunction with external consultants.
• Act as key liaison with the Local Content Monitoring & Development Board and Project Manage Oando’s obligations in respect of Compliance with the provisions of the Act.
• Co-ordinate and Project Manage the Sustainability Reporting for the Group and its operating entities.
• Be responsible for the organization and management of all statutory meetings (Board/ General Meetings), and business meetings including preparation of all preliminary documents and post-meeting requirements in accordance with the Governance Office Service Level Agreements (SLAs).
• Be responsible for taking and drafting Board Minutes, statutory reports, resolutions and other documentation to assist with the decision making process of the Board and the implementation of Board decisions.
• Effectively coordinate all matters relating to Directors’ induction and on-going training.
• Strengthen the corporate compliance function through identification & implementation of required improvements in the compliance program design, induction and training of employees and business partners and the preparation of Ethics Watch and other compliance communication tools.
• Be primarily responsible for drafting, collating and preparing non-financial information across the Group for Oando plc’s annual report in compliance with all statutory requirements.
• Manage client/auditor relationship and effectively communicate key audit recommendations to managers, working together to identify problems and find creative solutions to them.
• Manage stakeholder relationships with regulatory and government agencies, shareholders, registrars, local and international organizations and other key stakeholders in keeping with the company’s communication guidelines and standards and fulfill all of the company’s reporting and continuing obligations to these bodies/agencies
• Be responsible for conducting due-diligence and vetting of all business partners across their various jurisdictions of operation. Assess risk and prepare due-diligence reports on suitability of vendors for business engagement.
• Be responsible for monitoring internal and external compliance with the Group’s Procurement policies by documenting bid openings, tenders board meetings and conducting initial investigations on any allegations of breach of process.
• Monitor compliance with the Group’s internal compliance policies and EHSSQ policies and procedures. Advise on sanctions for breach of Compliance and EHSSQ policies and procedures.
• Conduct periodic audits to monitor and track compliance of the Oando Group and its subsidiaries with external rules, laws & regulations and prepare periodic reports to senior management and the Board of Directors.

Key Performance Indicators:

• Process turnaround measured against Service Levels
• Effectiveness of document management and accessibility of corporate information
• Level of Compliance by organisation with all local and international regulatory requirements
• Demonstrated cost-savings from improved compliance and entity management practices
• Customer satisfaction levels.
• Quality of service delivery

Person Specification:

• A good University degree;
• Minimum of 3 years experience of legal, compliance or corporate secretarial work, 2 of which should be in a legal/ compliance department of a large private Company, a public-listed Company or in a reputable professional firm;
• Strong & Effective Business Communication and drafting skills (Verbal & Written);
• Excellent Communication Skills;
• Legal analytical & strong problem solving skills
• Commercial insight and practical approach to resolving issues and executing projects.

Required Competencies:

• Knowledge of Corporate Law and Securities Regulations in Nigeria
• Oil & Gas Industry History and Dynamics
• Experience of local and international Statutory and Regulatory bodies governing Companies generally and those operating within the Oil & Gas Industry
• Ability to plan and execute multiple assignments under pressure.
• Client Relationship Management
• Change Management
• Financial numeracy and analytical skills
• Creativity & Innovation
• Organization/Administration
• Oral & Written Communication
• PC Utilization
• Strong Attention to detail