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  • Posted: Oct 6, 2014
    Deadline: Oct 6, 2014
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  • Mott MacDonald is a global management, engineering and development consultancy adding value for public and private clients on agenda-setting, next-generation projects worldwide. We use our ingenuity to save our customers money and time, reduce risks, increase efficiency, maximise sustainable outcomes and advance best practice. We do this through innovativ...

     

    Administrator

    Job Profile

    The Education Sector Support Programme in Nigeria (ESSPIN) is a six-year UK government funded programme designed to provide strategic technical assistance to support education reform at Federal level in up to 7 Lead States. The ESSPIN State Administrator will be responsible for managing the operations functions in the state which includes all administrative, logistical, facilities and procurement needs of the states. The administrator will also be responsible for providing support to the State Team Leader and both short and long term technical specialists working in the State.

    Job Description

    • Responsible for overseeing all the administrative, logistics, and facilities needs of the ESSPIN programme in the State;
    • Provide administrative and logistical support to the State Team Leader and all technical specialists working in the state;
    • Establish retainership agreements with contractors for the maintenance of the office and all other assets and estates in the State;
    • Establish a communications network with key stakeholders within the state and with colleagues in Abuja;
    • Ensure all office records are filled accordingly. This includes ensuring the maintenance of an up to date asset register for the States;
    • Facilitate development of a list of preferred providers of accommodation and training facilities across the State with cost guidelines;
    • Ensure the smooth running of the state offices by ensuring adequate supply of office equipment and strict compliance with health and safety regulations;
    • Ensure that the ESSPIN State office meets all the pre-set Mott MacDonald QES requirements under the direction of the ESSPIN Operations Manager  in Abuja
    • Support the State Team Leader and/or the State Technical Specialists in preparing budgets for training events and workshops;
    • Support the Finance Officer by providing relevant financial information to inform the production cash flow forecasts etc.
    • Ensure effective coordination of staff in the state and proper delivery of duties; establish good and considerate working relationships within the organisation, demonstrating respect for their own roles and responsibilities.
    • Monitor and record all maintenance work carried out in the office, assets and estates within the state.
    • Line-manage Administrative Assistant, Office Assistant and drivers. Responsible for their performance reviews as well as personal and professional development.
    Work with the ESSPIN HR unit in coordinating all human resource needs of the staff at state level. Ensuring proper feedback to HR and also meeting all pre-set deadlines.
    • Work closely with all immediate colleagues and Government staff within the State Office to provide a high quality service to internal and external customers;
    • Ensure the maintenance of a healthy and productive work environment within the ESSPIN State offices.

    Essential competencies/skills

    • Excellent organisational skills
    • Proven people management and communication skills
    • Good IT skills and confidence/proficiency in all Microsoft packages
    • Attention to detail and accuracy
    • Ability to work under pressure and solve problems whilst retaining the support of colleagues and technical specialists alike
    • Pro-active approach to dealing with technical specialists’ logistical and training needs
    • An interest in the technical work taking place under the programme.
    • Willingness to be flexible and prepared to contribute to the company in other duties as required.

    Required academic/professional qualifications, training and experience

    • Minimum of first degree or equivalent in relevant area
    • Relevant professional qualification in administration/office skills/ICT
    • Previous experience in providing administrative support to a programme team
    • Previous experience of working within a multi-national team highly desirable.

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