Finance Officer at Premiere Urgence Internationale (PUI)

General Objective

• Under the direct supervision of the Administrative Manager, the Finance officer assists the Admin Manager in all the activities related to finance and cash management of Monguno Base.

Responsibilities And Tasks
Treasury & Cash Follow-up:

• Control the management of the petty cash by the finance assistant
• Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
• Ensure availability of cash at base level and forecast any cash issue
• Prepare the weekly cash forecast and request at base level
• Prepare and validate any checks done at base level
• Monitor due dates for payments of contracts
• Follow-up with regular payments
• Guarantee security of the cash and confidentiality of information

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
• Guarantee the quality of the archiving process at base level
• Consolidate and check the accuracy of data of base accountancy.
• Prepare the monthly accounting closure for the base
• Participate in the consolidation of budget follow-ups
• Prepare the weekly financial forecast of the base, compile it, and send it to the Finance Manager for validation
• Collect all invoices exempted from the VAT
• Issue a monthly With Holding Tax report
• Prepare the bank reconciliation at the end of each month
• Prepare the annual closing documents for the base
• Prepare the external audit visits (donor and coordination visits)

Team Management:

• Plan and supervise tasks of the team on daily basis
• Update the leave plan for the team
• With Finance manager support conduct appraisal, define and follow up objectives for team members in order to improve their performance
• Support the Finance manager in staff recruitment
• Ensure that the team complies with PUI policies and procedures

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Mandatory Requirements

• Language skills: Fluent in Hausa and English, Kanuri is appreciated
• Education degree: University degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 2 years of experience in similar field (NGOs/private companies)
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Assets
Interests:

• Strong motivation to help people in need
• Accounting and finance

Transversal skills:

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Team Management
• Able to manage stress and pressure