Program Administrator (m/f/d) at Malteser International

Job Description

• As Program Administrator (m/f/d), you will ensure that the administrative, financial and logistic systems and procedures are in compliance with Malteser International and donor standards.
• You will be responsible to supervise and guide the administrative team to achieve set targets and ensure sound project support in line with Malteser International’s policies, procedures and guidelines.
• You will also be responsible for human resources procedures and you will ensure that rules and regulations are in place, maintained and adhered to, so that all operational support functions are carried out effectively and efficiently.

Responsibilities

• Supervise, monitor and support to the Operational Support Team (finance, logistics, human resources) to ensure that Malteser International administration, logistics and finance systems are in place and applied
• Cooperation and reporting to Program Administrator in Malteser Headquarters, Cologne
• Monitor compliance with Malteser International and donor standards, rules and regulations as well as administrative and logistic procedures during program planning, implementation and closure and ensure that they are implemented and adhered to
• Management, supervision and coaching of up to 15 national staff
• Organize and coordinate support for the Program Management Team in the fulfilment of their duties according to program design and timely implementation of agreed and necessary changes
• Closely cooperate with the Program Management Team in the establishment of project budgets, budget controls, and procurement plans
• Contribute to a comprehensive monthly report that covers all relevant operational support information
• Ensure trainings for local staff and partners on topics of finance, logistics and HR

Qualifications

• Working experience in administration and financial management of humanitarian relief, transitional aid and/or development projects
• Relevant University degree or applied degree in finance management, administrative science, economics or social science
• Proven experience and excellent ability to successfully work with and comply with international and donor standards (e.g. German government, GIZ, ECHO, UNOCHA)
• Proven experience to lead, support and coach teams in a trustful and culturally sensitive way
• Proven communication skills including the ability to effectively motivate people and to diplomatically manage the relationship with different authorities and donors
• Physical and mental strength to work in live in hardship location
• Proven experience of assessing and developing relations with local partner organizations would be an asset
• Sectoral experience in WASH or health would be an asset
• Working experience with finance software and other relevant computer skills
• Good English language proficiency (written & spoken)
• Working experience in Nigeria desirable

Conditions

• We offer a challenging position with many opportunities in a highly motivated team environment
• Start Date: March 16th, 2020
• Duration of contract: 6 months, extension very likely
• Salary: Salary according to qualification and experience, insurance package, accommodation in team house, one home flight per year of employment, R&R every 12 weeks
• Please note this is an unaccompanied position
• Induction and training prior to deployment for approx. 1,5-2 weeks in headquarters Cologne