Supply Chain Assistant at Save The Children

Ref No: 200000RF
Employee Status: Fixed Term

Role Purpose

• The Supply Chain Assistant is responsible for supporting the management of vehicle fleet, assets, communications and procurement to ensure effective, transparent and accountable Supply Chain support to the Save the Children Programs in Katsina.
• Liaison with program teams to ensure adequate Supply Chain consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on Supply Chain elements of distribution & procurement planning.

Scope of Role:

• Reports to: Field Team Lead

Key Areas of Accountability

• Manage procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
• Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
• Prepare monthly summary reports on the procurement and Supply Chain support functions, identifying problems in operations and solutions proposed
• Monitor procurement and Supply Chain support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
• Ensure proper storage of commodities in shelves or pallets not to exceed maximum stack heights
• Ensure proper storage of commodities in shelves or pallets not to exceed maximum stack heights
• Ensure organization of the items by type, shipment, FEFO & FIFO.
• Enter all data into stock and bin cards
• Update warehouse operation data into the Warehouse management software (TIM)
• Preparation of weekly / monthly consumption report
• Responsible for tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Ensure vehicles have current and lawful documentation.
• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Ensure good condition of assets, and maintain asset condition reports

Skills And Behaviours (Our Values In Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Qualifications And Experience

• A minimum of one year of relevant experience, at the national level, in supply, procurement, contracting, and/or other directly related technical fields is required.
• A first-level university degree (Bachelor's) in Logistics/Procurement, Supply Chain Management or Business Related Field.
• Field level experience in logistics for INGOs in international development and emergency programmes
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Commitment to Save the Children mission, vision and values.
• Experience in procurement and Supply Chain with INGO
• Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
• Experience in a relatively insecure field-based environment
• A high level of computer literacy (word, excel, ppt etc)

Additional job responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.