Accounts & Admin Officer at Ascentech Services Limited

Job Description

• Assist in the finance and budget activities of the office including assisting in preparation of annual budget submission and revisions by estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
• Verify all expense claims to certify correctness and ensure that all appropriate supporting documents have been provided.
• Maintaining filing system for vouchers and all financial instructions/guidelines issued and filing system and ensuring the documentation is regularly updated
• Maintenance of an effective banking system including preparing monthly bank reconciliation
• General management of the office; ensure regular supply of power, water; ensure timely supply and adequacy of office supplies e.g. stationery, ink, paper; proper maintenance and safety of office.
• Proper maintenance of office files including client, accounting and contract files (ease of retrieving information).
• Oversees the operation of office accounts, planning and monitoring of expenditure, liaising with vendors (obtain best pricing for good quality at all times)
• Perform administrative and strategic HR functions including: Coordinate submission of relevant documents by all new employees, Proper filing of staff employment documents, ensure staff files are updated, Maintenance of records related to vacations, sick leave, grievances and other staff matters, determine staff training needs and organize relevant trainings for staff.

Requirements

• University degree from an accredited academic institution in Accounting, Finance or Business Administration
• Prior experience working in an Energy Power Plant company as an accounts & Admin Officer