Personal Assistant at Pause Factory

Job Description

• Devising/maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research
• Taking responsibility of accounts and budgets
• Working more closely with management if taking on some of the manager's responsibilities
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence
• Being involved in decision-making processes.
• Develop database of client relationship management and utilize the result to manage customers and the mailing lists
• Assist in the production of all marketing material designs and develop handle materials including company profile, events / program fliers, proposals etc.
• Market all the products and services of the Organization to the public.

Job Requirements

• Min required experience: 2-5 years
• Min qualification: Bachelor's Degree / HND
• Desired Courses: Marketing, Business and Office Administration, Secretarial studies and other related courses.

Other Requirements:

• At least 2-5 years of experience in Business Administration, Secretarial studies and other related courses
• Knowledge of the use of Microsoft Office Suite
• Must reside within Job location.
• Knowledge, Skills and Competence:
• Good organization skills.
• Proven work experience as Personal assistant
• Good time management.
• Good communications skills (written and verbal)
• Discretion and Confidentiality
• Computer literacy
• Accuracy and good attention to detail.
• An ability to stay calm and tactful under pressure.
• Self-motivation.
• Must be willing to travel when necessary
• Must be Smart
• Must be able to write letters/ Proposals.

Salary Range
N60,000 - N70,000 monthly, plus other benefits.