Executive Assistant/Business Analyst at Nicole Sinclair Consulting

Details:

Responsibilities

• To act as the first point of contact for the CEO within the organization
• To prepare powerpoint presenations on gbehlaf of the CEO ,
• research on related projects , provide information prior to preplanned meetiungs on clients via research and analysis reports
• To provide high-level ssupport to key internal and external meetings involving the CEO, including preparing agendas, co-ordinating or writing papers, producing minutes, andensuring follow-up actions are progressed
• To liaise with external bodies with which the CEO require representation
• To ensure the effective operation of the CEO offices; and act as liason between the CEO and other staff members
• To prepare correspondence, reports, memos and presentation material as required, noting the need for accessibility in all documentation from all sources;
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office

Competency/Skill/Requirements

• B.sc in  accounting /finance field of study.
• M.sc can be an added advantage.
• Must have at least 5 years experience in business or financial analysis related projects
• To have highly competent IT skills across standard Microsoft packages escpecially microsoft powerpoint and excel;
• To have highly competent note-taking and typing capability
• To have strong attention to details
• A self-starter, capable of acting on own initiative and proactively managing competing demands and pressures and able to multi-task effectively
• Must be able to work collaboratively, with a range of colleagues in the wider organization, as well as with external stakeholders.
• Excellent interpersonal, diplomatic, oral communication skills 
• Demonstrable level of numeracy and ability to analyses statistical and financial data
• Confidence in working with senior internal and external stakeholders at director and trustee level 
• Well placed sense of judgment and political skills, able to exercise absolute discretion and confidentiality 
• Evidence of an ability to “think outside the box” and generate and implement creative solutions
• To be able to work with versatility, meeting unexpected, very tight deadlines on occasion, being able to prioritize as required and able to work autonomously;