Procurement / Logistics Officer at The Adventist Development and Relief Agency (ADRA)

Organizational Context

• The Procurement / Logistics Officer will be based in Maiduguri-Borno State. The position will require frequent travels to ADRA Nigeria field offices / sites outside
• Procurement / Logistics Officer at this level demonstrate responsibility and initiative to respond to Procurement / logistics needs independently based on operational requirements.
• Jobholders have a level of expertise and knowledge to adapt and contribute to the development of Procurement / logistics systems and logistics processes in order to continually improve the level of support provided.
• Jobholder will supervise and provide technical advice, coach and coordinate a team of all support staff.
• The jobholder will report to the Project Manager and relate with the programs teams for logistics support and ensure operational needs are met.

Job Purpose

• To provide coordination, administrative services and research to support the efficient and effective Procurement / logistics services.
• Provide operational coordination and administrative services, to support Procurement / logistics activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile data / documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioning offices, in order to support the procurement of appropriate goods and services, at lowest cost to ADRA Nigeria.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a Supply Chain Manager, in order to obtain the best terms and lowest costs for the Organization.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate officers, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of logistical problems.
• Research, collect and analyze data in order to produce reports to enable informed decision making by procurement department, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement and logistics activities with wider program and ensure a coherent approach to meeting assistance needs.
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support ADRA Nigeria to quickly respond and deploy any kind of assistance and needed resources to affected areas without delays.
• Displays basic understanding of processes to support the contracting/tendering implementation by collecting necessary information.
• Leverages basic understanding of business needs to define vendor requirements and selection criteria.
• Demonstrates strong understanding of logistics systems, organization operating system and tools in regard to guidelines and policies and conducts a range of analyses and generate reports to drive decision making.
• Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

Qualifications

• First degree in International Development, Social Science, Economics, or related field is desired.
• At least more than one year of working in humanitarian responses and donor funded programs. Reporting requirements is a must. Knowledge in accounting will be an advantage;
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Good communication skills; fluency in English and Hausa (speaking & writing);