Accounts / Admin Assistant at Sahel Capital

Primary purpose

• The Accounts / Admin Assistant at Sahel Consulting Agriculture & Nutrition Limited, would be expected to perform accounts and administrative functions

Duties and Responsibilities
Accounts:

• Perform Bank reconciliations at intervals and as at when needed.
• Proper documentation of supporting documents.
• Obtain price quotations, negotiate with vendors and present a cost benefit analysis with recommendations to further inform decision making on procurement processes
• Responsible for overseeing the procurement process.
• Monitor the contracting process and assist in the preparation of contracts.
• Petty cash Management (log reconciliation, fund disbursement and reimbursement)
• Management of Emergency Card funds (log reconciliation, fund disbursement and reimbursement)
• Reconciliation of expenses for trip advancements
• Compilation and monitoring of staff Timesheets
• Manage collection of fines for late coming
• Assist with any other duties as assigned by the accountant and management.
• Responsible for ensuring proper procurement process are followed.
• Ensuring that FX memo are signed and filed after every FX sales transaction.
• Responsible for remittance of monthly pension deductions and PAYE and filing of monthly returns with tax authorities.

Personal Assistance to Managing Partner:

• Take minutes and notes when necessary
• Schedule Managing Partners events, speaking and engagements
• Draft mails and letters on behalf of Managing Partner when required
• Organise, manage events when scheduled

Administrative support:

• Office and car key management
• Screen vendors and update Sahel vendors list
• Coordinate and manage the office library
• Preparation of the End-Of-The-Year-Party checklist and ensuring they are properly completed and adhered to.
• Coordination of office repairs and assisting in maintaining the day-to-day running of operations
• Oversee the planning of any social event held by Sahel Consulting—Retreats, End-of-Year party, Procurement and distribution of gifts to staff and external parties and any other event.
• Other duties as might be assigned by the Management.

Minimum Required Skills & Experience

• Bachelor's Degree in Accounting, Finance or business-related course.
• Professional qualification – in accounting or finance (Preferably ACA).
• Minimum of 2 years of experience
• Deep knowledge of best practices in financial management required
• Ability to manage multiple tasks simultaneously
• Excellent knowledge of Excel, Access and PowerPoint required; familiarity with Peachtree, or similar finance and accounting software, preferred
• Financial management and financial reporting skills.
• Excellent verbal, analytical, organizational and written skills
• Knowledge of various financial reporting forms - an advantage
• Knowledge of consulting based accounting and experience with developed consulting firms is a plus
• Strong personal integrity and accountability