Resource Management Assistant at World Bank

Job #: req5193
Location: Abuja, Nigeria
Organization: World Bank
Sector: Resource Management
Grade: GD
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Required Language(s): English

Description

• Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.
• The Resource Management Unit of the Africa Region (BPSAF) is responsible for budget planning, monitoring, and financial reporting for all the country management departments in the Region. In addition, in country offices, BPSAF staff performs accounting, payment processing, cash management, and administration functions. Overall, BPSAF ensures that each department maintains cost efficiency and effective internal controls over all financial transactions and provides support for effective management.
• This Resource Management (RM) Assistant position is in Abuja, Nigeria Country office. The incumbent is expected to handle accounting, resource management, controls and administration for the Nigeria office under guidance of BPSAF team members, with daily oversight of the Nigeria Country Office Management (internal client) and the overall supervision of the Chief Administrative Officer and Senior RM Officer. The functions range from primary responsibility for accounting transactions and vendor payments, to performing compliance reviews, preparing reports, supporting office administration, and advising staff on a host of RM topics.
• The RM Assistant is expected to deliver accurate and timely work to internal clients in Nigeria office under the guidance of BPSAF team members. The incumbent must have strong teamwork within and outside the unit, and the ability to work with other members of the broader BPS team as well as other stake holders in Africa Regional Unit and Corporate units. Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must.

Duties & Responsibilities
The key accountabilities of the RM Assistant are as follows:

Financial Accounting and Reports:

• Processes accurately and promptly accounting transactions and follows up on accounting issues.
• Handles and processes transactions in the Asset Management module for office inventory;
• Maintains accounts reconciled at any given point in time;
• Maintains relevant documents and invoices systematically to fully support the accounts;
• Performs Bank account reconciliation and reviews cash flow and replenishment needs;
• Submit Monthly Statement of Reconciliation (MSR) reports on a monthly basis;
• Assists in planning and monitoring budget and expenses linked to country office work program;
• Ensures compliance with institutional and regional policies and guidelines, and provides references to Bank financial and administrative policies and procedures in administrative expense related subject areas;
• Regularly reviews the open items, accounts and resolves any outstanding items within mandated time frames;
• Monitors operating expenses and highlights potential issues, and reviews exception reports and takes corrective actions;
• Generates financial/accounting reports;
• Interacts with clients both inside and outside the Bank, e.g., staff, consultants, vendors, etc., to effect timely payments and resolve accounting related issues;

Accounting Controls:

• Maintain consistency in the application of accounting rules and procedures
• Ensure that all transactions have been duly approved along with relevant supporting documents prior to processing;
• Review general ledger accounts regularly to ensure accurate posting and correct GL accounts;
• Review PeopleSoft submissions for staff payable and receivables;
• Review contractual payments (pouch, travel and banking services), and help the CO’s Administrative Procurement Review Committee. Plan and coordinate procurement and disposal of office equipment;
• Ensure year-end accrual policy is fully implemented;
• Reviews, follows up and resolves issues noted in internal control review exercises by Corporate units, such as, accounting scorecard, QAR, country office field Visit, and audit recommendations.

General Administration:

• Handles local purchasing of supplies, equipment and contracts for services;
• Maintains and updates records and reports on status of inventory and physical assets;
• Handles a variety of general office administrative matters and other ad-hoc duties as required (e.g. travel, security, workshops and conferences etc.);
• Provide guidance to less experienced staff;
• Provide information and assistance on relevant policies and guidelines to other staff

Ad-hoc Assignments:

• Participates effectively as an active member in the assigned tasks.

Selection Criteria

• Minimum Education requirements are Associate's Degree (2-year degree) in Accounting, Business, Finance, or other relevant discipline required and two years or more of relevant professional experience (accounting, business, financial audits, etc.,).
• Preferred Education/Experience though not required: Bachelor’s Degree in Accounting, Business, Finance, or other relevant discipline. OR relevant accounting certifications, such as:
  • CIMA Advanced Diploma in Management Accounting; or
  • ACCA Advanced Diploma in Accounting and Business; or
  • Equivalent country-level Accounting certificate. 
• Good working knowledge of complex accounting or financial systems, such as, SAP, or other reporting tools and Microsoft Office applications are preferred. 
• Professional experience internationally or in multinational organization, as well as experience and knowledge of Nigeria country context, is a plus.
• English proficiency is required.