Executive Assistant to Managing Director at First Ally

Details

• Our company is searching for a motivated and experienced Executive Assistant to our Group Managing Director.
• This person would work closely with the GMD, performing basic duties as answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, and performing basic bookkeeping tasks.

Responsibilities

• Receive guests and clients on behalf of the GMD.
• Answer all incoming calls and messages.
• Manage the calendar of the GMD, book appointments, flights and schedule meetings for the GMD.
• Type, sort and distribute documents appropriately.
• File and organize documents within the office of the GMD efficiently.
• Ensure at all times the neatness, tidiness and organization of the office of the GMD.
• Manage expenses within the office of the GMD.
• Dispatch memos to various offices in the organization on behalf of the CEO.
• Remain courteous and cordial to all internal and external guests.

Requirements

• A degree in Social Sciences, Administration, Management Sciences or Law.
• Possess communications and interpersonal skills.
• Must be eloquent and very professional.
• Must be highly presentable.
• Must Possess a Strong Sense of Confidentiality.
• Basic knowledge of office equipment.
• Proficient use of Microsoft Office.
• Fluent in English Language.
• Ability to pay keen attention to details.
• Ability to take initiative.
• Possess decision making and problem solving skills.
• Good organizational and multitasking abilities.
• Strong analytical skills.
• Must have completed NYSC or an exemption letter as required.