Programme Assistant, Accountability at Christian Aid

Location: (Dikwa & Mongunu), Borno
Department: International
Reports to: Accountability Officer
Expected travel per annum: Occasional travel
Type of contract: Fixed Term
Contracted hours: 35
Contract length: 7 months
On call/unsocial hours: Yes

Role Purpose

• To support the Monitoring Evaluation Accountability and Learning (MEAL) unit and programs in implementing accountability activities which would range from daily visit to project locations with volunteers to get complaints, escalate them to the appropriate unit for them to be solved,
• Input complaints into the Christian Aid Complaints database and produce periodic reports.
• The role holder is expected to have a basic knowledge of the Humanitarian Accountability Partnership (HAP) guideline, Core Humanitarian Standard (CHS) principle and other relevant accountability guidelines.
  

Role Context:

• The role works within the International Programmes role family positioned within the humanitarian team.
• The role is key in providing Accountability support through complaints logging, management, tracking, analysis and reporting to the Accountability focal person in the MEAL unit and various project leads.
• The role will normally work within the country office and there may be occasional travel required

Key Outcomes:

• Develop monthly work-plans from the work-plans of other units
• Ensure through a systematic way that during distributions, helpdesk/information table are established to the community members to answer beneficiary comments/questions.
• Support the entry of complaints into the Christian Aid Complaints database
• Prepare Bi-weekly reports showing the various categories of complaints and the status of the complaints
• Lead in the handling of the Christian Aid toll-free line
• Support training sessions of relevant staff members (both Christian Aid and partner organisations) to support and ensure quality implementation of accountability mechanisms and information provision plans.

Requirements
Relationships (Key relationships, frequency of contact, purpose of contact (liaison/influencing/negotiating etc.):

• External: The role holder will have contact with partners, volunteers and stakeholders at state level.
• Internal: The position is line managed by the Accountability Officer. Has a key role in ensuring good relations with other roles in programmes, finance and logistic and procuement.

Decision Making:

• The ability to make day to day operational decisions to assist in the administration and smooth running of the project.

Analytical Skills:

• Ability to work with Microsoft Packages.

Developing Self and Others:

• Ability to take initiative, be self- motivated and build capacity of/guide new and existing staff on programme and Accountability requirement.

Person specification (Applied skills/knowledge and expertise)
Essential:

• A university degree/HND with at least one year working experience with an I/NGO
• Ability to speak Kanuri and Hausa fluently.
• Willingness and ability to interact with community stakeholders and displaced persons in the various project locations
• Knowledge and use of mobile data collection technology
• Familiarity with Microsoft Packages.
• Good communication skills. (written and verbal)

Desirable:

• Understanding of partnership approach to international development
• Manage and organize information systems and maintain filing systems

IT competency required:

• Intermediate.

Competency profile
Level 1: You are expected to be able to:
Build partnerships:

• Work in a collaborative way that develops positive relationships and proactively provide help to others
• Proactively participate in team work and contribute ideas, including those that may be beyond your own or your team’s role.
• Treat everyone with courteousness, dignity and respect, recognising that people are different and have different views.
• Act and behave consistently with what you say.

Communicate Effectively:

• Communicate clearly and concisely, verbally and in writing.
• Pass on messages or information promptly and accurately, ensuring clarity and understanding.
• Explain things simply and in a different way if someone appears not to have understood.
• Be sensitive to and take responsibility for how your actions and words impact on others and adapt if necessary.

Steward resources:

• Be responsible for using resources economically, whether these are Christian Aid resources or wider environmental resources.
• Recognise that time is a resource and take responsibility and proactive measures for managing your time effectively.

Deliver Results:

• Agree your work plan and priorities, keep track of your own progress and keep others informed.
• Check the quality of your own work and deliver to expectations.
• Seek clarification and support from your manager when needed, ensuring appropriate sign-off.
• Respond promptly to the requests of others, handling competing priorities and seeking guidance on these where appropriate.
• Consider the consequences of your actions, and take responsibility for the impact on your work, your colleagues and team objectives.
• Be accountable for your actions.

Realise Potential:

• Acknowledge gaps in your own knowledge and skills and seek out information and advice in order to learn.
• Regularly ask for and act on feedback on own performance.
• Assist others by showing how to complete tasks and sharing knowledge.

Strive for improvement:

• Demonstrate openness and willingness to embrace change, be flexible and adapt to new methods of working.
• Respond quickly and positively to new initiatives.
• Find ways to make improvements in your work and ways of working.
• Show initiative when faced with problems and proactively seek solutions.
• Willingly share knowledge and information that may help others.

Salary
N3,187,627 per annum.

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Note

• Further details of specific tasks and duties will be agreed with the line manager as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility.
• This role profile is not prescriptive; it merely outlines the key behaviours the role-holder requires to be successful in the role; the key behaviours and responsibilities are subject to change. Any changes will be made in consultation with the role-holder.
• You will be expected to abide by the Code of Conduct, policies and procedures within Christian Aid which may be updated from time to time.
• You must be in sympathy with the aims, beliefs and values of Christian Aid as it seeks to work on relief, development and advocacy for poverty eradication.