Planner & Logistics Administrator at Somotex Limited

Job Purpose (Summary)

• Coordinating procurement process with the Procurement Officer
• Tracking of shipments and updating the current status (checking vessel status online, track the shipment with BL & container number(s))
• Physically confirming the containers that have arrived, sharing the documents with QA & Stores Team, and updating the records accordingly
• Following up with the Logistics Department for shipments under clearance
• Working with the Finance Manager (Flexible) on the preparation of the monthly PSI
• Monitoring the on-going shipments (at the port) and raw materials planned and update the General Manager (Flexible)
• Getting quotations from forwarders for pick-up of Flexible items (plates, spares, etc.)
• Signing of courier bills with the Head of Unit and General Manager
• Supervising the Stores Officer (Maintenance) for monthly diesel reports and updating of the bin card/Orion for items received & issued within the maintenance store
• Supervising spares stock count with the Stores Officer on a monthly basis and equally involved in the major quarterly stock count
• Keeping track of ALL foreign purchases and their corresponding prices/quantities, etc.
• Involved in the daily check of the spares bin card (by start of work and before the close of business)
• Checking with the Logistics Department for status of submitted PFIs for Form Ms and LCs
• Checking with the Procurement Officer for LPOs and updating the LPO status for materials supplied, part supplied, not yet supplied or not supplied at all
• Sharing the daily report for plates, spares and raw materials
• Sharing twice weekly the Form M/LC update
• Sharing twice weekly the LPO Tracking sheet
• Updating the Flexible loading sheet and sharing accordingly
• Following up with vendors and suppliers
• Generating an order confirmation for plates and spares and following up with the suppliers for updates and delivery of shipment to the concerned unit (QA, Maintenance, etc.). Also, sharing of spares & plates transactions with the QA Manager, Maintenance Manager, Production Manager, General Manager & Finance Manager