Finance Officer 1 at Breakthrough ACTION

Summary

 The Finance Officer I will together with other finance team members implement efficient finance activities within the office, and responsible for ensuring all BA-Nigeria cost share is captured and adequately documented.

Essential Duties and Responsibilities

• In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following. Other duties may be assigned.
• Support the DFA to ensure all cost share opportunities are identified, captured and documented on a monthly basis.
• Ensure retroactive identification and capture of all cost share from project inception to date.
• Update BA-Nigeria cost share tracker on a regular basis and ensure proper documentation and filling of all cost share support documentation.
• Liaise with HQ and Field Offices staff in capturing all cost hare opportunities and obtaining necessary support documentation on a regular basis.
• Assist with the monthly finance QuickBooks report by imputing invoices into the accounting software.
• Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.
• Monitor budget expenditures against approved budgets.
• Assist finance training for new staff on project finance operations;
• Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team;
• Ensures that all supporting documents are available and attached to the payment vouchers
• Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals;
• Ensure travel advances and activity retirements from the field office are retired before they are due;
• In close coordination with relevant finance staff, assist with monthly bank reconciliation
• Prepares Local Purchase Orders using JHU/CCP formats;
• Prepares source documents for both cash and check payments;
• Supervise all field office petty cash transactions;
• Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; supervise the processing of staff claims and advances;
• Additional duties assigned to by their supervisor