Personal Assistant at Aquarian Consult

Job Code: AJ01-41
Locations: Lagos and Abuja

Job Overview

• You will be the go-to person for the Chief Executive Officer, performing a range of task including the management of the CEO’s schedule to organising meetings and taking minutes.
• You will work with the Chief Executive Officer and assist in managing difficult schedules and timelines.

About this Position

• The office of the Chief Executive Officer is a busy one. Business trips have to be made, meetings have to be arranged, tasks have to be concluded and huge information needs to be efficiently managed to prevent friction.
• Your primary responsibility is to assist the Chief Executive Officer in managing day-to-day activities from planning to execution and assessments.
• Your job will bring you in contact with privileged information and we expect that as a professional, you can manage the responsibilities of this position.

What You Will Be Doing
As a Personal Assistant, your responsibilities include:

• Making local and international travel arrangements for the CEO, including flight bookings, visa applications and reservations.
• Scheduling meetings, preparation of itineraries/agenda for meetings, attending meetings where required and taking notes.
• Managing the daily schedules of the CEO by creating a to-do list and notifying the CEO of upcoming activities.
• Taking charge of stocking, monitoring and restocking of all relevant supplies for the office of the CEO.
• Drafting of emails, memos, letters, reports and presentations as required.
• Monitoring the email and social media accounts of the CEO and escalating information appropriately.
• Tracking and following up on correspondences on behalf of the CEO.
• Provide comprehensive brief on meetings to the CEO including available participants, profiles of attendees, etc.
• Maintaining up to date information on developments with other subsidiaries of the company.
• Management of all files, documents and correspondences relating to the office of the CEO.
• Other related functions that may be assigned in the course of work.

Person Specification

• The ideal Personal Assistant must be a professional with the ability to organise and manage the complex schedules of an Executive Officer.

Qualified applicants should:

• Have the ability to communicate in clear English Language.
• Be able to Multi-task and handle workplace pressures.
• Possess a high-level of professionalism and competence in the job area.
• Have a university degree in associated fields.
• Be passionate about work and willing to travel.
• Be structurally inclined and able to take responsibility
• Have a minimum of 3 years' experience as an Executive Assistant or Personal Assistant in a fast-paced working environment.

Why Work With Us?

• Learning Opportunities: We offer a unique opportunity for you to to learn and make yourself relevant in your chosen career.
• Growth Opportunities: Aquarian Consult offers exciting opportunities for advancement and reward for excellence.
• Opportunities to innovate: At Aquarian Consult, we create avenues for you to think, put ideas to work and explore the limits of creativity.
• Motivating environment: Our team members are passionate, creative, inspiring and highly supportive. We believe in the power of we!
• Pay, Bonus and Benefits: We offer a competitive salary, medical insurance, training programs, annual leave and other fringe benefits.