Warehouse Supervisor at Medecins Sans Frontieres

Duty Station      -    MSF OCA, Abuja Office

Duration of Contract – Indefinite

Main objective and responsibility of the position

Planning and supervising the execution of the Warehouse and Stock Management activities in the project or capital according to MSF protocols and standards in order to ensure the optimal functioning of the mission

Description of the responsibilities/activities

• Planning and supervising on a day-to-day basis the Warehouse and Stock Management activities in the project or capital, ensuring compliance of MSF standards, protocols and procedures. These activities include but are not limited to the following:
• Physically and administratively managing medical and non-medical stocks in conjunction with the supply officer and the stock owners and assuming responsibility for the warehouse and its contents
• Ensuring that all necessary tools and management procedures are in place in order to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly checking inventory levels (physical counts), keeping inventories up to date and monitoring consumption
• Checking, recording and arranging the goods received and ensuring the availability of a wide range of items for various projects and departments (medical supplies, food, spare parts, tools, equipment, etc.)
• Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Supervising the team under his/her responsibility including the definition  and planning of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his her speciality and as specified in his/her job description
• Planning and supervising on a day-to-day basis the Medical and Logistical Warehouses. Supervising stock Management activities in the capital accross two locations, ensuring compliance of MSF standards, protocols and procedures.

These activities include but are not limited to the following:

• Physically and administratively managing medical and logistical stocks in conjunction with the supply chain officer and supply activity manager and the stock owners and assuming responsibility for the warehouse and its contents
• Ensuring that all items are well organised according to their status, grey stock, transit stock, logistical stock.
• Ensuring routine updating of the medical and logistical stock reporting tools are well implemented and actioned.
• Conducting monthly analysis on medical stocks and logistical stocks to ensure any soon to expire items/damaged items are identified and flagged to the supply activity manager
• Annual completion of the warehouse storage conditions checklist for all stock locations in capital
• Weekly spot checking of medical and logistical stock

REQUIREMENTS (QUALIFICATIONS):

Education:   Secondary education.

Experience:  Experience as a Warehouse Manager and/or experience in MSF Logistics department.

Languages:   Knowledge of English (spoken &written, plus any local languages

Knowledge:   Basic mathemathics and use of measuring equipment. Computer literacy.

Competences:  Result, Teamwork, Flexibility, Commitment and Stress management.