Sub Office Security Associate at UNDP

Job ID: 26125
Location: Maiduguri, Borno
Practice Area - Job Family: Crisis Prevention and Recovery - Stabilization
Grade: G6
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension

Background

• Under the immediate supervision of the Country Office Security Focal Point (CO SFP), the Sub Office Security Associate (SOSA) will provide assistance in the implementation of the security plan and all matters relating to safety and security operations and management
• The SOSA will report to the Regional Security Advisor (RSA) or Deputy Regional Security Specialist (DRSS) (varies depending on the particular region) for functional security matters
• It is important to note that the SOSA is a local national with vocational experience in security who must always conduct his/her functions in close cooperation with UNDSS and under the direct supervision of and be accountable to the UNDP CO SFP.

Duties and Responsibilities

Summary of Key Functions:

• Assist in implementation of Country Office Security Plan
• MOSS/MORSS Compliance
• Threat & Risk Assessment
• Liaison
• Programming
• Sharing Information
• General Assistance to the CO SFP
• General Tasks.

Assists in implementation of Country Office Security Plan:

• Provide assistance to the CO in the implementation of the Country Security Plan, Contingency Plans and the UN Security Framework, including ensuring that all UNDP personnel are covered by relevant Security Plans;
• In conjunction with the HR Unit, ensure Staff Lists are maintained and regularly provided to UNDSS (in conjunction with the HR unit);
• Maintain and test UNDP CO Communications Plan;
• Maintain Entrance/Exit Check Lists;
• Administer and test the UNDP CO Warden Plan;
• Facilitate security clearances for staff in all UNDP presences in country;
• In coordination with UNDSS, ensure availability of updated and adequate procedures for dealing with emergencies involving UNDP staff in all project locations/offices;
• In coordination with UNDSS be prepared for 24-hour response to all security and safety related incidents involving UNDP staff.

MOSS/MORSS Compliance:

• Ensure that UNDP personnel, offices, residences and equipment are MOSS/MORSS compliant;
• Ensure that all staff members posted to UNDP have completed the Basic and Advanced Security in The Field Training and that records of certificates are maintained with the HR Unit;
• Provide advice on the selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc). Monitors the procurement, deployment and functionality of the same;
• Coordinate with the SFP and UNDSS to conduct periodic appropriate security assessments of UNDP premises and equipment and provides advice on shortfalls in security preparedness with recommended improvements and solutions.;
• Coordinate with the CO SFP, UNDSS and building occupants in implementing UNDP office security measures and procedures (access control of visitors and vehicles).

Threat & Risk Assessment:

• As requested, provide inputs to UNDSS to assist in the preparation of comprehensive Security Risk Assessments (Country, Regional, Site, Project or Individual specific);
• Under the direction of the SFP and in close cooperation with UNDSS, assists in the conducting of UNDP security risk assessments, evaluations and surveys and advises the CO on security measures for UNDP offices and projects in all locations.

Liaison:

• In close coordination with UNDSS, ensure appropriate professional liaison with host government agencies, local authorities responsible for security, law and order, counterparts in UN and diplomatic missions and municipal/traditional leaders.

Programming:

• Provides advise on relevant security policies and regulations (e.g. MOSS, the Accountability Framework, SOPs and safe and secure practices) to assist decision makers in determining potential effects on UNDP activities;
• Under the direction of the SFP and in close coordination with UNDSS and the UNDP Management, review the impact of security factors on UNDP Programme design and delivery, as well as the potential impact that programmes might have on stability and security (both positive and negative), and makes preliminary recommendations regarding possible security needs and improvements.

Sharing Information:

• Provide timely and accurate security advice to all staff;
• Immediately report all security and safety related incidents involving UNDP staff to the SFP and UNDSS;
• Ensures that UNDP Programme staff members are provided with situation reports and other appropriate security related information generated by UNDSS;
• Encourage an exchange of security related information with UNDP project staff;
• Assist in the preparation of UNDP security reports such as the Incident Reports and Weekly Reports;
• Provides substantive support to the CO in collecting and updating information with regards to security issues and communicating them to key interlocutors

General assistance to the CO SFP:

• Maintain routine and confidential correspondence files/documents related to security issues;
• Takes minutes and/or notes at UNDP Security meetings.
• Assist in implementation of Business Continuity Management, as required

Other Tasks:

• Provide assistance in the conduct and follow up of investigations and incidents affecting UNDP staff and offices;
• In close cooperation with UNDSS, provides support in organizing and conducting training briefings and courses on security issues/awareness and preparedness and giving orientation to newly assigned staff members;
• Represent UNDP at security meetings, as appropriate, in the absence of CO SFP;
• Perform UNDP SURGE duties in the sub-region under the direction of the RSA/DRSA as required;
• Perform other security-related tasks assigned by the CO SFP and/or RSA/SRSA.

Impact of Results:

• The key results have an impact on the protection of and minimization of risk to, UNDP personnel, property and operations in all locations of the country whilst at the same time enabling UNDP Programme delivery throughout the established project areas.

Competencies
Core Values:

• Integrity – An ability to work honestly, openly, impartially and in accordance with the values of the United Nations.
• Professionalism – An ability to work in a calm, competent and committed manner; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Respect for Diversity – An ability to work effectively, respectfully, and inclusively with people from different backgrounds and with different perspectives.

Core Competencies:

• Communications – Clearly and effectively speaks and writes, tailoring language, tone, style and format to different audiences; Listens to others, correctly interprets messages from others and responds appropriately;
• Teamwork – Works collaboratively with colleagues to achieve organizational goals; Builds consensus for task purpose and direction with team members; Solicits input by genuinely valuing others’ ideas and expertise and is willing to learn from others.
• Planning & Organizing – Identifies priority activities and assignments, adjusting priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning.
• Accountability – Adheres to organizational rules, regulations and standards; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.
• Client Orientation – Provides services, support, advice, guidance to internal or external clients, and seeks to see things from their points of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect.
• Creativity – Actively seeks to improve programmes or services; Demonstrates resourcefulness by finding new solutions to address operational or strategic problems.
• Commitment to Learning – Keeps abreast of new occupational/professional developments; Contributes to the learning of colleagues and subordinates; Provides constructive security advisory, training, coaching and feedback for others.

Profile:

• The successful candidate must have the profile and capacity to be deployed on sub-regional security SURGE tasks if so required by the RSA/DRSS.

Required Skills and Experience
Education:

• Secondary Education. Advanced University Degree or equivalent in Political Science, Military Studies, Security Management, Management or a relevant field is highly desirable, but is not a requirement.

Experience:

• 6 years relevant experience in security, preferably in the military or police context or related field of work.
• Prior experience with the UN system or an international NGO is desirable.

Language Requirements:

• Fluency in English and the language of the duty station, knowledge of another UN language is an asset.

Other Skills and Requirements:

• Knowledge of HF and VHF radio operation;
• Knowledge of host country safety codes;
• Solid computer skills (MS word, Excel, and PowerPoint
• Valid driver’s license
• Ability to travel
• Physically Fit.