Admin Coordinator at Bedmate Furniture

Job Description

• Establish administrative policies and procedures.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Monitor inventory of office supplies and purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facility services, maintenance activities and management of artisans
• Organize and supervise administrative staff e.g. cleaners and ensure adherence to policies and regulations
• Issues store items duly authorized to departments
• Carry out periodic stock taking, monitoring reorder points
• Undertake coding and batching of store items
• Facilitate logistics for staff on official assignment, this includes booking of flight tickets, transportation, hotel reservations etc as may be applicable
• Notify and keep staff informed of all changes related to their itinerary and air travel arrangements
• Handle complaints on disruptions and faults on utilities and follow up promptly for reconnection/ repairs
• Prepare and maintain accurate records of company’s office assets ensuring relevant updates are made across all departments
• Effectively manage all assets of the company including but not limited to Generators, ACs, Printers etc
• Liaise with Unit Heads and conduct checks to ensure the safe keeping and efficient utilization of all office facilities and equipment
• Put assets tags on newly purchased items with an appropriate reference number for proper inventory keeping
• Liaise with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc.
• Liaise with service companies and Landlords of showrooms within Lagos for necessary payment and renewals.
• Maintain records of expenditures on telephones and other utilities
• Keep proper inventory of all items in the store
• Check inventory periodically to determine reorder needs and verify with records
• Prepare requisition forms for store items that are in short supply and submits to the DMD
• Receive store items, verifying against requisitions and prepare goods received sheet
• Maintains daily / weekly stock loss/ damages

Requirements

• Minimum of first degree/HND in Accounting/Business Administration/ Social Sciences or related field is required
• Professional certification in Facilities Management is an advantage
• Minimum of 5 years work experience in relevant field.