Supply Chain Assistant -Procurement /Logistics at Danish Refugee Council (DRC)

Location: Maiduguri, Borno
Designation of Duty Station: Unaccompagnied/non-family duty station
Availability: 1st of December 2019 or earliest hereafter

The Position

• Supply Chain Assistant - Logistics & Procurement reports directly to the Support services team leader.
• She/he must be able to provide support to the SSTL to ensure rapid delivery of procurement and logistics needs for project implementation whilst ensuring best practices and maintaining audit-compliant records.

Main Responsibilities
Support Assets Management:

• Maintain the records of Assets, Equipment for Abuja office, in line with the Assets recording system for the country program.
• Ensure that the assets that are issued to staff are authorized, recorded and necessary paperwork exists as per the DRC policy.
• Ensure that all assets are properly maintained and looked after. Any misuse and abuse are reported to the Support services team leader and to the Supply Chain Coordinator - Logistics

Support Inventories and Stock Management:

• Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the stores are well maintained.
• Ensure that the movement of inventories to or from the stores are correctly documented; authorized and file as per procedures.
• Inform the relevant Programme staff/managers upon the receipts and dispatches and coordinate with them.
• Allow requesters inspection of items upon delivery for quality
• Ensure stocks Reports are shared with the line manager monthly basis and per request.
• Do stock inventory and update stock report on a regular basis

Support Base and Guesthouse Management:

• Ensure office and Guest Houses are well maintained. Cover all Electricity, Plumbing and Carpentry needs
• Organizing Dislodging and Waste disposal in all locations
• Engage and Supervise work of suppliers
• Maintenance and repair of A/Cs

Fleet Management:

• Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required.
• Compile regular fuel consumption reports and monthly vehicle utilization analysis
• Arrange for transportation of goods as required and ensure accurate documentation maintained.
• Arrange for the distribution of programme supplies as per plan and coordinate with programme teams.
• Ensure safe transportation of programme mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.

IT:

• Ensure internet is operational at all times, and breakdowns are addressed without delay.
• Ensure that software and licenses are in place and in line with SCI IT policies and guidelines.
• Ensure back-up of document in office and support field offices in doing the same.
• Hardware management and maintenance IT equipment.
• Local access to all computers including printers, and Internet Access.
• Reduce outsourcing IT services, such as printers and photocopiers wireless connectivity and preventive maintenance.

General Work and Filing:

• Implement standard DRC logistics systems and procedures
• Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
• Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for logistics operations.
• Ensure all paperwork is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
• Undertake any other reasonable duties as requested by line manager, where they do not contradict the organization’s policies.

Key Requirements
Essentials:

• 1-2 years’ work experience in Logistics/procurement, Supply Chain, Fleet Management, IT
• Knowledge & experience in dealing with service providers
• Very good IT skills

Desirables:

• Understanding of procurement, warehousing, supply chain, fleet management & inventory.
• Experience in working with NGO/INGOs

Conditions

• Availability: As soon as possible
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.