Senior Program Officer - National Programs at FHI 360

Job ID: 14745
Job Sector: Health
Location: Nigeria-Abuja
Supervisor: Associate Director, National Programs

Basic Function
Under the supervision of the Associate Director National Programs, provide support to and coordination in program planning, implementation, monitoring and reporting of assigned project activities.

Duties and Responsibilities

•     Lead and support the country office technical leads and program management team to develop annual country office level costed work plans
•     Work with technical leads, consortium partners and Program Support to review, collate, synthesize and edit periodic donor reports for assigned projects and ensure timely submission to the AD
•     Review SFRs and program reports from partners to monitor compliance with donor/prime award programmatic, contractual and financial regulations, requirements and restrictions
•     Work with Finance and Administration department and FHI HQ to process and ensure timely development and execution of  annual amendments for consortium partners’ sub agreements
•     Maintain an effective system for collecting, organizing and storage of essential project documentation for compliance, effective project management and dissemination of best practices
•     Work with other departments to ensure documentation and easy retrieval of all training and trip reports related to assigned projects
•     Work with Program Support to periodically evaluate implementation of approved annual work plans and budgets at CO level
•     Assist in strengthening systems of reporting on program progress against stated objectives and monitoring and evaluation frameworks.
•     Assist the AD NAP in the provision of programmatic assistance to SIDHAS consortium partners in programming disease intervention activities.
•     Remain informed on current programs and research in the public health in which FHI operates.
•     Perform other duties as assigned.

Knowledge, Skills & Attributes:

•     Extensive knowledge of health and development programming in a developing country.
•     Basic accounting and financial management skills.
•     Working knowledge of major donor policies (USAID, Global Fund) as well as international not-for- profit organizations.
•     Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infection.
•      Proven ability to coordinate a multisectoral development project.
•     Excellent community mobilization, advocacy and interpersonal skills.
•     Ability to organize systems to monitor administrative and implementation results.
•     Report to supervisor on variances and status on regular basis.
•     Work independently with initiative to manage high volume work flow.
•     Perform detail-oriented work with a high level of accuracy.
•     Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
•     Use a computer to accurately and rapidly enter and retrieve data and information.
•     Excellent written, oral and interpersonal communication skills with ability to work as a team member.
•     Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
•     Ability to travel a minimum of 25%.

Job Summary / Responsibilities

•     Provides technical assistance and support to programs. Collects, complies, and analyzes information relevant to programs. Provides administrative and project support, in addition to communication efforts related to program management and execution.
•     Ensures compliance with internal and external regulations. Monitors budget for programs and develops monitoring system for reviewing project status. Ensures completion of program while adhering to budget, scope, and schedule requirements.
•     Develops/Reviews work plans, prepares presentations, and supports other related program objectives and deliverables.
•     Provides support to program management such as troubleshooting, updates work plans, coordinates travel arrangements and monitors program activities.
•     Tracks performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables.
•     Facilitates communication by answering partner inquires and monitoring project websites.
•     Designs, implements, and coordinates specific program activities and may conduct research to achieve program goals.
•     Works with Project Manager and assists with developing budgets, proposals, managing grants, project materials, and information.
•     Collects, complies and analyzes information relevant to the program.
•     May provide administrative support to programs as needed by writing, reviewing, and translating reports on a quarterly basis.
•     Provides technical assistance and support to program. Reviews and contributes to work plans for one or many programs.
•     Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners.
•     Serves as the liaison for internal units, such as finance, contracts, centers, etc.
•     Supports program/project teams administratively and technically to provide high quality deliverables to clients.
•     Develops reports, briefing papers, press releases, and presentations as necessary for one or multiple projects/programs.
•     Ensures timely implementation, and monitors project activities against work plans.
•     Identifies resource development opportunities and supports development of proposals.
•     Assists with budgeting and writing proposals.
•     Serves as the liaison with government officials, local communities, and other organizations.
•     Provides technical input to projects, including monitoring and evaluation.
•     Supervises and mentors staff and provides training on systems, policies, and regulations.
•     Leads projects/programs in coordination among project leaders. Oversees all aspects of the program.
•     Ensures integrity of design and implementation of program.
•     Provides timely and high quality work plans with programmatic, financial, technical reports.
•     Develops and monitors budgets. Ensures accountability of all project activities.
•     Ensures achievement of project performance objectives and deliverables.
•     Develops and maintains relationships with government agencies, and other organizations.
•     Represents organization in matters pertaining to the execution of the program.

Qualifications and Requirements:

•     BS/BA in public health, business administration, health sciences, behavioral sciences or its recognized equivalent with 7 - 9 years of relevant experience with international development programs.
•     Or MS/MA degree in public health, business administration, health sciences, behavioral sciences or its recognized equivalent with 5 - 7 years relevant experience with international development programs.
•     Demonstrated success in multicultural environments is required.