Logistics Assistant at Solidarites International

Location: Maiduguri, Borno
Beginning of contract:  ASAP
Contract duration: 3 months (with possibility of extension)
Probation period: 1 month

Goal/Purpose

• The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
• In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistics manager in their absence

Main Tasks
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles
• Any other tasks entrusted by the Log Manager or Log Coordination

Management of equipment/telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication
• Any other tasks entrusted by the Log Manager or Log Coordination

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment
• Any other tasks entrusted by the Log Manager or IT Responsable

Management of Supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories
• Any other tasks entrusted by the Log Manager or Log Coordination

Human resource management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training
• Any other tasks entrusted by the Log Manager or Log Coordination

Requirements
Personal Abilities:

• Professional experience: 2 years of experience in similar position (NGO/Private or Public sector)
• Languages: English, Haussa, Kanuri
• Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks             

Technical Competences:

• Training: Bsc. Economic, management administration supply, social science
• Logistics related skills : good knowledge supply chain managemnt , Store managment, ICT skill.
• Microsoft Office ( Excel and Word skills).
• Management related skills

Salary and Conditions

• In accordance with SI’s Terms of Employment; for national staff in Nigeria
• Delocalized status and related benefits: Applicable