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  • Posted: Aug 13, 2014
    Deadline: Not specified
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    Mott MacDonald is a global management, engineering and development consultancy adding value for public and private clients on agenda-setting, next-generation projects worldwide. We use our ingenuity to save our customers money and time, reduce risks, increase efficiency, maximise sustainable outcomes and advance best practice. We do this through innovativ...
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    Administrative Officer

    Job Description
    - Assist the State Administrator in maintaining the office filing system, for both electronic and hard copies; also provide assistance to the State Knowledge Management Specialists and members of the State Technical Team in maintaining records of relevant programme activities and documentations within the state;
    - Work with the State Technical Specialists in maintaining a communication network with key stakeholders within the State whilst ensuring that regular contact and information is passed about developing issues between the State and Abuja via email and telephone;
    - Assist with the development of a list of preferred providers of accommodation and training facilities across the State with cost guidelines;
    - Take responsibility for all logistic arrangements for both long and short term technical specialists working on the programme at State levels;
    - Assist the Technical Team in preparing budgets for training events where directly sponsored by the programme and preparing and disbursing the necessary subsistence and transportation budget and allowance respectively;
    - Assist the finance officer by providing relevant financial information to inform the production cash flow forecasts etc as relates to state based workshops and other relevant programme activities - Provide logistical and IT support to the State Technical Teams during workshops and seminars;
    - Perform basic office IT troubleshooting functions
    - Task manages the day to day work of the Office Assistant

    Candidate Specification
    Required academic/professional qualifications, training and experience
    - Proactive approach to dealing with Technical Specialist’ logistical and training needs
    - Excellent organisational skills
    - Proven communication skills
    - Excellent IT skills and confidence/proficiency in all Microsoft packages (2003/2007) especially Microsoft Power Point
    - Attention to detail and accuracy
    - Ability to work under pressure and solve problems whilst retaining the support of colleagues and technical specialists alike
    - Proven IT troubleshooting abilities
    - An interest in the technical work taking place under the programme.
    - Willingness to be flexible and prepared to contribute to the company in other duties as required.
    - Educated to first degree level or equivalent
    - Relevant professional qualification in administration/office skills/ICT
    - Previous experience in providing administrative support to a programme team highly desirable
    - Previous experience in relating with ministries and relevant government parastatals in the course if working with a programme would be an added advantage
    - Previous experience of working within a multi-national team highly desirable.
    - Fluent spoken and written Hausa is highly desirable

    Method of Application

    Interested and suitably qualified candidates should click here to apply online.

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