Security Support Assistant (SSU) at International Organization for Migration - IOM

SVN No.: SVN2019/88
Location: Maiduguri, Borno
Organizational Unit: Staff Security Unit (SSU)
IOM Classification: G4
Type of Appointment: Special Short- Term Graded (SSTG) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

• In light of the emerging crisis, the scale of SSU support in Nigeria is growing exponentially. It is therefore crucial to recruit a Security Support Assistant whose role will be to assist in the logistic and administrative matters of IOM safety and security policies and assets as well as serve as IOM focal point for the UNHAS helicopter flights in the NE.
• Under the direct supervision of HoSo Maiduguri /Nigeria, the technical supervision of the Field Security Officer (FSO) in IOM Nigeria, and in close collaboration with program managers the successful candidate will assist on all management matters related to UNHAS booking, SSU operations, and SSU assets in IOM Maiduguri.

Core Functions / Responsibilities

• Manage UNHAS Helicopter flights bookings including receiving and consolidating booking requests, sharing consolidated request with UNHAS booking focal point,
• Prepare and share accurate and timely schedule when available with staff and concerned managers. preparing flight cargo requests and clearance. Make and cancelling bookings and prepare monthly database of no show staff.
• Carry out all administrative matters including manager/assets custodian recording, issuing and tracking of security assets; Support field mission by issuing all the necessary equipment available with SSU custody. And maintain track of it missions.
• Verify that security administration and mandatory security requirements are complete (mission pre-departure briefings for all hourly staff, travel clearances, ID card, are properly monitored and maintained for future access if required; Page 2 / 3
• Assist in regularly providing briefings and information sharing by available channels with hourly staff members for all matters related to safety and security, mainly information related to security advisory and instructions;
• Manage UN ID cards requests for IOM regular staff in coordination with IOM HR and Security Staff in Abuja.
• Maintain an inventory of all fire safety equipment within the IOM premises with the corresponding expiry date and liaise with the logistics team on maintenance and replenishment/repair/replacement
• Maintain hourly staff tracking list updates (Daily tracking matrix) regularly updated and shared on daily basis with FSO and Program managers as requested.
• Maintain the data base of guard force information at all locations and assist in Monitoring the contracted security guards and mobile police.
• Perform any additional duties as requested.

Required Qualifications and Experience

• Degree / Certificate in Social Science, Administration, Law Enforcement or certified graduation from military/police academy.
• Minimum Two years of relevant experience in UN, INGOs or 3 years or experience in the relevant fields with Military or police forces;
• Good political and social knowledge of Northeastern Nigeria.
• Computer literacy with a high degree of proficiency in commonly used applications such as Word, PowerPoint and Excel is required.
• Ability to work in a multi-cultural environment with others with diverse professional backgrounds.
• Training in emergency and disaster response is an added advantage.
• Knowledge of UN / INGOs security management
• Experience of using security and communication Equipment including VHF/HF radio system.

Languages:

• Fluency in English Language; Fluency in Hausa language advantageous;

Required Competencies
Behavioural:

The incumbent is expected to demonstrate the following competencies:
Values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Women with the above qualifications are encouraged to apply.