Finance Assistant at Save The Children

Job ref.: 190001YH
Location: Katsina
Post Type: National
Employee Status: Fixed Term
Team: Nigeria Country Office

Role Purpose

• The Finance Assistant has oversight responsibility to manage the receipts and disbursement of funds.
• He/she will provide support to the finance unit.

Scope of Role

• Reports to: Finance Officer
• Staff directly reporting to this post: None

Key Areas of Accountabilities
Fund Disbursement:

• Writing of Checks as approved by relevant budget holders
• Maintain proper filing and easy retrieval of finance documentation
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
• Conduct weekly and month end cash counts
• Payment of participants and other SCI cash payments out of the office
• Update daily Cash GLACOS and reconcile cash and book balances

Cash Flow:

• Maintain petty cash with strong supervision from the finance officer
• Update & maintain manual cash book
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)

Financial Information and other support functions:

• Assist during audit to retrieve all relevant documents for audit exercise
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

System Administration:

• Registration of all paid invoices on Agresso on a daily basis
• Single Account Reconciliation
• Weekly Bank Reconciliation

Others:

• Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the  various pensions’ administrators and remitting same on a timely basis
• Any other duties as assigned by the supervisor or line manager

Child Safeguarding:

• Level 2 - the responsibilities of the post does not require the post holder to have regular contact with or access to children or young people

Working Contacts:

• Internal:   All budget-holders, Bank Signatories and other staffs.
• External:  Auditors, Bank, Government bodies, include regulatory agencies.

Skills & Experience
Essential:

• Bachelor’s degree in Accounting or its equivalent.
• One year post graduation similar experience in a NGO
• Ability to work under pressure.
• Experience in computerized and accounting systems.
• Honesty.

Skills and Behaviours (our Values in Practice):
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.