Fleet Assistant at ACTED Nigeria

About the job

• The FLEET Assistant is responsible to facilitate and oversee the movement of ACTED staff or authorized ACTED people by vehicles,

Duties and Responsibilities

• Ensure that cars are available and ready for staff movement on daily basis without any delay;
• Supervise that drivers are on time and reporting for duty
• Ensure all cars are in good condition and equipped with seat belt, new tires, tool box, first aid kits, fire extinguishers and ACTED emergency contact list;
• Assist with the development of driver scheduling, and ensure drivers are aware of work plan
• Ensure cars are deployed according to the needs and requests by departments and coordination
• Liaise with Log officer/Area Log Manager for deployment and planning or new cars, or modification in numbers of cards
• Liaise with Ops room for pick up/drop off of staff booked on UNHAS/commercial flight.
• Liaise with Abuja driver to coordinate pick-ups of staff from Airport and drop off of staff to airport.
• Liaise with HQ Hub to assign the driver and car of new staff arrival to Nigeria.
• Follow up generally on staff movement between bases
• Arrange accommodation for national and international staff upon request
• Coordinate with programs teams and get their weekly/Monthly Cars Request to ensure to have proper number of vehicles to meet all daily/weekly movement.
• Make sure that drivers remain available within compound or driver’s room
• Weekly drivers duty roaster
• Weekly fuel balance GH and office (Total opening balance, closing balance, consumption, operational hours)
• Weekly vehicles allocation per project
• Weekly Generator running hours
• Monthly Titanic reports
• Control and monitor the fuel consumption for each fleets as per the car or motorized assets log book, actual mileage and fuel quantity distributions;
• Follow up fleet including rental cars and fuel consumption reports on monthly basis;
• Ensure the proper filing and documentation of these reports
• Prepare a monthly KM analysis for all vehicles under Framework agreement
• Writing incident reports in case of accidents

Requirements

• All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

Essential qualifications and experience:

• Good use of Microsoft Office.
• An understanding of humanitarian/civil society issues in the country and the region.
• 1-2 years working experience, in the field of Fleet Management/Logistics/Procurement is required
• University degree or advanced training/ course in Business Administration, Sociology, Social Work, International Affairs, Humanitarian or related field
• Fluency in written and spoken English. Fluency in local spoken languages.

Desired knowledge and skills:

• Extensive knowledge of Nigerian displacement context.
• Highly flexible, with the ability to use initiative.
• Ability to work in a multi-cultural environment.
• Commitment to humanitarian principles and values.
• Commitment to promoting gender equality.

We offer

• Contract length: 6 Months
• Level: D2-1 (national contract)
• Start date: As soon as possible