Executive Assistant at Leventis Foundation (Nig) Limited

Job Description:

• To work closely with the General Manager or Directorial staff to provide administrative support, usually on a one-to-one basis
• To help in making the General Manager make the best use of his time by dealing with secretarial and administrative tasks.
• To assist the Director in:

1.     Completing assigned tasks
2.     Managing his private & professional affairs
3.     Managing his time & appointments, including screening of persons wanting to meet with him
4.     To know who the key personnel are (both external and internal) and understand the organization’s aims and objectives.
5.     To handle work efficiently in the absence of the General Manager and ensure discretion and confidentiality at all times.

Key Responsibilities

•     To often act as the General Manager’s first point of contact with people from both inside and outside the organisation, organising appointments.
•     Screening telephone calls, enquiries and requests, and handling them when appropriate
•     Meeting and greeting visitors at all levels of seniority
•     Organising and maintaining diaries and making appointments for the Executive Director
•     Dealing with incoming email and post, often corresponding on behalf of the Executive Director
•     Carrying out background research and presenting findings when deemed fit
•     Producing documents, briefing papers, reports and presentations
•     Organising and attending meetings and ensuring the General Manager is well prepared for meetings;
•     Devising and maintaining office systems, including data management, filling etc.
•     Arranging travel and accommodation for the Visiting Directors and other guests as the case may be.