Personal Assistant at Standard Chartered Bank

Job Description
1. Provide efficient administrative support to the CIO Africa and maintain his daily diary.
2. Logistics arrangements  e.g. flight and hotel bookings required for all CIO Africa’s travels
3. First point of contact for all Group visitors –invitation letters, hotel and travel bookings
4. Take charge of arrangements for team functions – meetings, trainings, conferences, group visits
5. Prepare advances and reconciliations, utility claims and check invoices from external suppliers in preparation for payment.
6. Raise requisitions for stationery and other requirements and ensure approval and delivery from appropriate quarters
7. Manage gift and entertainment register
8. Liaise with Country CIOs for periodic reviews and ad hoc conference calls.
   
Key Roles & Responsibilities  
• Handling all in and out correspondences for CIO Africa
• Establish and manage the office’s filing system
• Assist CIO Africa with administrative efficiency in the department
• Assist CIO Africa personnel policy implementation.
• Arrange all internal and external meetings for the CIO Africa
• Ensure all deadlines are met and escalate exceptions.
• Maintain service metric and performance in the division
• Collate and manage the leave plan and handover process
• Ensure job objectives and descriptions are completely filed
• Any other assignment assigned by the CIO Africa
• Drive full implementation of agreed training plans
   
Qualifications & Skills

• Minimum of a 2nd class lower division in any related course.
• Skilled in MS Office - Word, Excel PPT, Outlook
• Good organisational skills is essential
• Good people skills and telephone manner
• In compliance with the National Youth Service Corps (NYSC) Act of 2004, all applicants should ensure that they have completed the mandatory NYSC programme.
• A discharge certificate will be required as evidence of completion of the programme.
• Where an exemption has been granted, a certificate of exemption will also be required