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  • Finance and Administration Manager at Save The Children

  • Posted on: 14 June, 2019 Deadline: 20 June, 2019
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  • Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.

    Finance and Administration Manager

     

    Ref No: 190001OM
    Location: Nigeria
    Employee Status: Fixed Term

    Role Purpose

    • This position will be responsible for implementing and/or coordinating all financial support functions for the implementation of high quality accelerating nutrition project in the State.

    Scope of Role

    • Reports to: Project Director/Manager with Dotted line to Finance Director
    • Staff directly reporting to this post: TBC

    Key Accountabilities

    • Have excellent knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear  and have  strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

    Overall Responsibility:

    • The Finance Manager is the overall head of the finance unit in the state office and will be responsible for all finance related activities.

    Payment Review:

    • Ensure all financial transactions in the state office are appropriately approved, authorised and administered, in line with SC & Donor policies.
    • Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
    • Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
    •  Responsible for monthly recharges processing (Reversal and reclass) as well as daily matching of transaction on Agresso

    Financial Record:

    • Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to the CO Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
    • Ensure adequate safeguarding of all vouchers manually and electronically
    • Ensure adequate safeguarding of all financial instruments
    • Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja

    Cash and Budget Management:

    • Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
    • Ensure that the Project Director/Manager receives timely and accurate information to inform activity planning and forecasts.
    • In collaboration with the line manager, support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.

    Procurement:

    • Represent Finance at Procurement Committee meetings
    • Validate Purchase Vouchers within the Finance Coordinator’s Limit

    Statutory Regulations:

    • Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
    • Monthly submission of EFFC report to the country Office

    Partner Management:

    • Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (5200)
    • Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

    Business Partnering:

    • Conduct state level finance induction for all new staff on finance policies, systems and procedure
    • In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.
    • S/he acts as a business partner to other units(Awards, M&E, Operations, HR etc.) by providing financial advise as may be required from time to time
    • Any other tasks as assigned by supervisor

    Skills And Behaviours (our Values in Practice)
    Accountability:

    • Accuracy and timeliness in all areas of responsibility
    • High level of accuracy in work, and ability to analyse complex sets of relationships and situations
    • Holds self and others accountable

    Ambition:

    • Creating best-in-class EA function
    • Future-orientated, thinks pro-actively

    Collaboration:

    • Working effectively with stakeholders to achieve common goals
    • Excellent communication and interpersonal skills
    • Builds and maintains effective relationships, with their team, colleagues, members and external partners
    • Approachable, good listener, easy to talk to

    Creativity:

    • Designing more effective admin systems
    • Willing to take disciplined risks

    Integrity:

    • Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

    Skills & Experience
    Essential Criteria:

    • Qualified Chartered Accountant with minimum 10 years of post-qualification experience.
    • At least 7 years of experience in a bi-lateral or multi-lateral agency financed project in Nigeria (or an African nation).
    • Knowledge and expertise in the field of project preparation, commercial negotiations, financial management, internal controls/systems development, accounting, auditing and reporting
    • Ability to problem solve efficaciously exercising good judgement will be an asset.

    Desirable Criteria:

    • Good tr Procurement and Logistics Manager aining and facilitation skills (for financial training/support to partners).
    • Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
    • Ability to be creative and proactive health service improvement is essential.
    • Experience of working on performance linked payment contract

    Method of Application

    Use the link(s) below to apply on company website.

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