Logistics Assistant (Fleet) at Action Against Hunger | ACF-International

Location: Monguno, Borno
Job Type: Full Time
Starting Date: As Soon As Possible
Direct Line Manager: Logistics Manager

Objective 1

• Ensure the cost-effective and efficient running of Action Against Hunger Vehicle – fleet

Tasks and Responsibilities:

• Supervises the maintenance of all vehicles with full support from the Base Logistician, Lead Driver and Mechanics.
• Weekly movement plan to be share and consolidated share with all program staffs
• Update movement board
• Track daily vehicle usage
• Makes sure that the vehicles are equipped with adequate items (bush, town), liaison according to the log book.  I.e. safety Equipment like fire extinguisher, water, spare tyre, Jake, first aid Kit etc.  
• Check and Consolidated the vehicle log sheet (movement tracking sheet) on daily/monthly bases
• Planning of vehicle maintenance, service according to ACF /Kitlog 3.6V.
• Update the list of equipment in the vehicle on a monthly basis and assume a physical check each six months
• Keep physical files on each vehicle with Logbook copies, maintenance and repair costs and fuel consumption.

Objective 2

• Organisation of movement plan and maintenance

Tasks and Responsibilities:

• Collect the weekly movement requests from programs, consolidate and send for approval to FieldCo and SSco
• Report to the Base Logistician in case on major shortage of vehicles and plan the allocation accordingly.
• Help in arranging the transportation of goods from the base to the field site and organise KISS movements

Objective 3

• Monthly Reporting and support

Tasks and Responsibilities:

• Consolidate all the vehicle log sheet for the monthly Motor cost report and submit at each 30th day of the month.
• Track daily car hire usage of Monguno and all sub bases according to approved Agreement Form and submit to Log manager on weekly basis
• Consolidates the fuel consumption and keeps record, monitors the current stock and requests the base log for refuelling once it’s at reorder level.
• Provide the base logistician with base management – repair and maintenance, energy management etc.

Objective 4

• Human Resource Management

Tasks and Responsibilities:

• Supervision of drivers on duty.
• Development of Roaster for Drivers
• Leave Schedule and tracking for the drivers
• Assist in planning/making the drivers’ rotational and leave schedule with the support of the lead driver

Internal & External Relationship
Internal:

• Base Logistician: hierarchical relationship – technical support – exchange of information, collaboration on planning and all base matters   regarding fleet management
• Logistic Manager: General support and Supervision
• Other Programme Managers: exchange of information and coordination (integrated approach)

External:

• Local governmental and non-governmental partners: exchange of information, coordination,
• Local suppliers: exchange of information, coordination, influence on the choice of technical options
• Local representatives of international aid organisations: exchange of information

Position Requirements

• Diploma in Logistic/Business Administration and Management or equivalent qualification.

Skills & Experience
Essential:

• Strong computer skills, and familiarity with Microsoft Word and Excel.
• Ability to manage and follow work plans.
• Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player).
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Preferred:

• Highly motivated, and flexible.
• Strong verbal and written communication skills
• Previous experience working with local/international NGO
• Good interpersonal skills

Gross Basic Salary

• N156,995 -  N252,100 per month.