Executive Secretary at Adamawa State Government

Start Date: July 2019 (tentative)
Contract term: 4 years (renewable)
Reporting to: Governing Board

About the Role
The Executive Secretary Adamawa State Health Insurance Scheme is a hands - on position that requires both management and leadership skills and day to day operational exertion. It is split into three (3) main roles:

• Health Management: He/she is responsible for planning, organizing, implementation and monitoring of the Health Insurance Scheme.
• Financial management: He/she is responsible for efficient effective management of funds in such a manner as to accomplish the objectives of the Adamawa State Health Insurance Scheme and the establishing law.
• Administration: Internally, he/she will be primary support to the governing board is driving the synergy and congruence between the governing, and the Agency at large He/She also has major operational responsibilities related to the management of agency’s expenditure, H-resource facilities and assets management of the agency.

Specific Tasks
Health Management:

• Develop, implement and manage the Adamawa State Health Insurance Scheme in order to provide health care coverage to residents of Adarnawa State within the agreed objectives:
• Have the overall responsibilities to establish, provide leadership and strategic direction and manage the performance of the Adarnawa State Health Insurance Scheme
• Manage the Adamawa State health Insurance Scheme’s budgeting process, make recommendations regarding proposed capital expenditure to the board and ensure that a framework of effective controls exist which enable risk to be assessed and managed.
• Manage the contracting of Health Maintenance Organizations (HMOs) health care facilities, third party administrator and any other entities operating under the Scheme.
• Establish a culture of collaboration and integration that enhances the provision of excellent patient care in the Adamawa State Health Insurance Scheme Agency and improved patient satisfaction
• Promote advocacy regarding the Adamawa State Health Insurance Scheme with all arms of government (LGAs, State and Federal), funders, investors, development partners and other stakeholders;
• Carry out such other functions as necessary and expedient for the purpose of achieving the objectives of the Scheme in accordance with Adamawa State Health Insurance Scheme. Law 2019
• Ensure the Agency’s compliance with statutes, policies and procedures governing it;
• Review monthly/quarterly account or reconciliation's and her documents to ensure compliance with the Adamawa State Health Insurance Scheme;
• Develop and review plans, procedure, policies (as maybe required or where a lacuna exist) of the Adamawa State Health Insurance Scheme to beneficiaries.

Financial Management:

• Develop and implement financing an investment plan to ensure the sustainability of the Adamawa State Health Insurance Scheme, including the mobilization of resources and alignment of the Scheme to Federal-level initiatives (including NHIS, Federal Ministry of Health and World Bank) and external funders and investors; and
• Ensure sound financial management of the Adamawa State Health Insurance Scheme Agency

Administration:

• Manage the day-to-day administration of the Adamawa State Health Insurance Scheme including policy execution and the general direction and supervision of the staff of the scheme
• Establish and be responsibilities for the secretariat of the Governing Board;
• Implementation of policies and decisions of the Governing Board given in accordance with the provisions of the Adamawa State Health Insurance Scheme law 2019;
• Maintain the book of accounts and keep proper records of the Governing Board.
• Oversee the maintenance of records in a manner that facilitates timely response to inquiries, management requests and standardized reports while ensuring the accuracy of the information;
• The general direction and control of the other employees of the Adamawa State Insurance Agency;
• Ensures that the Agency is staffed with qualified personnel capable of meeting the objectives and responsibilities of the Agency
• Performing such other irrelevant duties as may be directed by the Governing Board from time to time
• Formulation and implementation of major functioning policies and plans that can make a considerable impact on the long-term performance of the Agency.

Requirements
Education:

• A good degree or its equivalent from a reputable University in Medicine, Pharmacy, Sciences, or Numerate disciplines such as Actuarial Sciences, Statistics, etc.
• Post-graduate qualification in Medicine, Dentistry Pharmacy, Management, Public Health, Health Management, Business Administration, Insurance, Economics, or other related fields. (An MSC/MBA h’s Health Management is highly desirable and will be added advantage)
• Certification in and/or professional membership of health, management and health insurance related bodies shall be an added advantage.

Professional Experience:

• Minimum of 15 year experience post NYSC (inclusive of at least 10 years’ experience in senior and executive management, administrative or supervisory capacity in a health institution or related filed).
• Supervision must have included supervising staff performing professional work is the areas described above
• Attendance of related courses, workshops, seminars etc.
• Application of expertise is management, financial reporting, auditing and controls risk management
• Demonstrable leadership of robust compliance and operational management programs that included oversight monitoring, testing, risk assessment and reporting efforts.
• Proven Administrative ability.

Required Skills:

• Proficient in Microsoft packages, e.g Word, Access, Excel, Power Point with certifications
• Very high level of professional and managerial competence in directing and cost activities;
• Good knowledge and understanding of the NHIS guidelines and operations of HMOs HCPs
• Proven experience in formulating policy, and developing and implementing business plans, strategies and operating procedures.
• Ability to develop financial plans, manage resources, and analyst and interpret financial data
• Demonstrated ability to evolve administrative policies and procedures and monitor compliance;
• Fluency in written and spoken English required
• Tremendous understanding of Leveraging private investment, public-private partnership and technology for development effectiveness.
• Wide knowledge of contract management, demand planning, budget/cost management, business case development, workforce planning and performance management.
• Ability to communicate and interact with officials at all Levels of government and to work effectively with a wide range of constituencies in a diverse community.
• Able to manage the accounting system and the day-to-day tasks associated with entering payables, receivables and reconciling the books while also managing a diverse portfolio of administrative responsibilities.
• High level of digital literacy and familiarity with database management systems;
• Proven ability to work under pressure, ensure coherence and consistency, independently, and meet deadlines consistently
• Sound knowledge of Government policy and practice impact on financial and contractual arrangement;

Personal Attributes:

• High ethical standards and fiduciary duty. The incumbent will view and possess significant confidential information regarding all aspects of the scheme and the beneficiaries therefore, a high level of discretion, integrity and judgment is required.
• Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting.
• Personal credibility and integrity,
• Self-confidence and respect of others, regardless of position, and willingness to work as a team member/leader.
• Ability to articulate positions concisely and quickly, in a manner that is useful and easily understood by all stakeholders,
• Executive leadership and ability to see and handle all the sides of an issue or project.
• Excellent interpersonal skills, with ability to communicate and interact effectively at all levels of the organization.
• Ability to lead and inspire others towards high levels of performance in achieving organizational goals and a passion for achieving the scheme’s vision.
• Ability to analyses and solve problems by understanding issues and making systematic and rational judgments based on the relevant information
• The ability to manage multiple priorities, take initiative, prioritize and ensure the delivery of on-time deliverables is key.