Logistics Officer - Assets, Fleet and Transport at Terre des hommes Foundation (Tdh)

Location: Maiduguri, Borno

General Objective

• This position is a Nigerian national position. Position is based in Maiduguri with regular travel within the regions of Tdh operations in Nigeria.
• The Logistic Officer will provide a comprehensive and coherent administrative support for the Tdh logistics operations in Maiduguri and other field sites in Nigeria.
• The purpose of the position is to implement logistic activities regarding the projects and the base(s) of TDH, more specifically:
  • Assets management
  • Fleet and movement management
  • Transportation
  • Warehousing
  • Human resources
  • Reporting

Responsibilities & Tasks
Assets management:

• Ensure all Tdh assets are manage according to Tdh procedures
• Ensure tracking and recording in the assets follow-up
• Ensure equipment follow-up form filled and archive for each staff
• Ensure the maintenance, proper use and utilization of Tdh equipment and devices (training to the user…)
• Ensure regular data-back up for logistic department
• Follow-up and update communication credit for the whole mission in collaboration with Deputy Utilities.
• Ensure daily monitoring of all internet modem to ensure they are operational and charged.
• Communicate maintenance needs of all IT equipment (computers, printers, etc.) and propose solutions to the Deputy Logistic Manager
• Assist workers or specialized technicians if needed
• Follow up the quality of service provision for internet and equipment maintenance.

Fleet and movement management:

• In collaboration with Deputy Logistic Manager, program team and stakeholder (UNHAS), organize and plan staff movement field trip by air and road
• Supervise the respect of the vehicle management procedure: log books, use of the vehicles, maintenance, cleaning…etc
• Supervise and follow the global maintenance of the vehicles in link with the drivers, and the rental agency
• Ensure all vehicles legal documentation and procedures are updated
• Ensure the vehicle follow-up every month, (fuel and voucher follow up), synthesis of cost per km, synthesis of maintenance cost, synthesis of total cost…) according TDH’s procedure
• Manage base drivers team in their daily activities and tasks when necessary.
• Participate in the continuous general training of drivers and regularly test their knowledge
• Ensure that problems are reported to the rental company as soon as possible.
• Fill all the documents needed for transportation of goods (Packing list and Waybill)
• Ensuring proper use and maintenance of the generator

Transport management:

• Assist the Deputy Log Manager Utility in the management of the vehicles’ fleet, including vehicles for team and material transportation.
• Brace the Deputy Log Manager Utility in ensuring communication and planning of movement between Programs and Logistics.
• Aid in ensuring the fleet covers the support and the program’s needs.
• Help in upholding the quality of contracts for renting vehicle
• Assist in ensuring the good follow up of fleet activities and reporting.

Stock Management / Warehousing:

• Select the storage locations and creating a plan for the development and security of these sites
• Ensure that material is stored under suitable conditions.
• Ensure procedures are followed as stock is checked in and out.
• All documentation linked to stock is complete and correct.
• Supervise the monthly physical stock inventory.

Human Resources-Management:

• Organize the planning and work of the team his/her supervising
• Support for the Supervision and management of the driver’s team (work planning, schedule)
• Train his/her team

Reporting:

• Provide the line manager a monthly report and forecast (Purchase follow up, Stock, Fleet data base)
• Immediate feedback in case of incident in and around our working area to the line Manager.
• Security
• Comply with Tdh Security Regulations.

Other

• Fully comply with Tdh Code of Conduct and ensure Child Safeguarding Policy is upheld at all times.
• Ensure adherence to Tdh standards and quality requirements in all the project activities.
• Adhere to and ensure the team under her/his responsibility follows Tdh administrative and logistical regulations and procedures.
• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.

Requirements
Knowledge:

• Formal education/training in logistics desired - can be compensated with experience (at discretion of evaluation team)
• Significant previous experience with similar tasks, particularly in procurement
• Advance IT knowledge (hardware and software, Microsoft Office, Internet, Server, LINUX)
• Experience in team management
• Previous experience with an NGO is desirable
• Ability to work under pressure and in stressful environment
• Previous experience in emergency response is appreciated
• Strong organizational and time management skills

Skills:

• Required qualities: organized, sense of human relations, diplomacy, communication skills
• Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context
• To have a valid driving license is an asset.

Languages:

• Fluent in English (written and spoken), Hausa and Kanuri