Executive Assistant to Chief Operating Officer at Tastee Fried Chicken - TFC

Details:

Maintain an accurate and detailed calendar for the ED Ops, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts. Provide special project leadership and support as needed. Conduct preliminary research on a variety of topics; draft materials as needed, perform any other relevant duties as assigned

Essential responsibilities and duties include but are not limited to:

• Maintain an accurate and detailed calendar for the ED Ops, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
• Track the COO tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
• Organize internal and external meeting for the COO, including logistical and substantive preparation
• Record and disseminate notes from team meetings as well as management meetings
• Monitor, respond to, and distribute incoming and outgoing correspondence and communications for the COO’s office
• Manage all travel scheduling and arrangements
• Track and reconcile monthly expenses and complete and submit expense reports in a timely manner
• Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality
• Provide special project leadership and support as needed.
• Conduct preliminary research on a variety of topics; draft materials as needed
• Perform any other relevant duties as assigned

REQUIREMENTS

• Bachelor’s degree in a related field plus three or more years of professional work history;
• One or more years of experience in providing high-level administrative support to executives.
• Detail oriented, organized with proven ability to successfully multi-task
• Positive, tenacious attitude
• Strong verbal and written English communication skills
• Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
• Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines
• Ability to consistently apply good judgment and make good decisions.
• Ability to maintain confidentiality and discretion at all times
• Proven analytical and problem solving abilities
• Organized with a proven ability to juggle multiple projects at once
• Experience managing event logistics
• Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses
• Proficient in MS Office (especially Word, Excel, and PowerPoint)

OTHER ATTRIBUTES

• You must be a self-starter and solution focused,
• Take initiative to learn and ability to work independently.
• Highly organized, detail oriented and self-motivated
• Collaborative mindset and strong interpersonal skills
• Remains positive in high pressure and stressful situations
• Demonstrates critical thinking, communication, and relationship-building skills
• Action oriented and results focused
• Flexible and resourceful approach
• Independent problem solver